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Admission Procedure Manual - Coursework Programs

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This Manual applies to admissions to University of Newcastle (University) programs in 2021. For information on previous years admissions, refer to the relevant “Historic Version”. For information on enrolments please refer to the Enrolment Procedure Manual.

Foreword

(1) In the event of an inconsistency between this procedure manual and a Rule(s) or Schedule to the Rule(s), the Rule(s) made by Council will prevail to the extent of the inconsistency.

(2) In the event of an inconsistency between an Academic Senate policy document and a College policy, procedure or guideline, the policy document of Academic Senate prevails to the extent of the inconsistency.

(3) This Admission Procedure Manual – 2021 applies to:

  1. enabling programs;
  2. undergraduate and postgraduate coursework programs; and
  3. programs offered by the University to students studying in Australia and offshore, including those enrolled through a partner institution.

(4) The provisions of this manual apply to admissions for the noted Academic year. Changes will only be made in the intervening period if required by external legislation or as approved by Academic Senate.

Section 1 - Application of this Procedure Manual

(5) Academic Senate aims to ensure that there:

  1. are clearly defined procedures for:
    1. all types of admission, including special admissions schemes;
    2. non-award admission;
    3. deferment of enrolment; and
    4. leave of absence and enforced leave.
  2. is equitable access to entry pathways for all applicants;
  3. are academic pathways that provide access to credit for learning already undertaken;
  4. are terms and term dates approved and promulgated in an appropriate manner;
  5. are processes to support student progression; and
  6. are transparent and accountable processes for amendment, review and relaxation of provisions for admission.

(6) The objective of this procedure manual is to provide clear and concise directions to staff and students of the University on admission.

Further Information for Staff

(7) Where there is a perceived need for a variation from the processes described in the procedure manual, staff should contact the Senior Manager Admissions, Student Central.

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Section 2 - Admission

(8) Academic Senate is responsible for prescribing the academic requirements for admission to any program, including special admission. Applicants must meet any additional selection criteria specified for the program that is:

  1. in the Program Handbook;
  2. in the current edition of the Universities Admission Centre (UAC) guide; or
  3. listed on the Universities Admission Centre website.

(9) In the processes of student selection, the University will assess the academic competence of applicants. Applications from students who meet standard admission criteria for a program will not be rejected on the basis of pre-judgements of their ability to cope with the demands of the program, or of their potential employability.

Admissions – General

(10) To be considered for admission to the University, applicants must:

  1. have met the English Language Proficiency requirements as set out by Academic Senate;
  2. have satisfied the academic requirements prescribed by Academic Senate for admission to any program;
  3. have met any other additional requirements that may be prescribed in University Rules, policies, schedules or the College Admissions and Selection Criteria; and
  4. be a minimum of 16 years of age as at 1 March of the year of admission. Applicants under the age of 16 years may apply directly to the Vice-Chancellor for consideration.

Assessment of Eligibility

(11) The University will use proven educational sources (such as the National Office of Overseas Skills Recognition or National Academic Recognition Information Centre) to establish the Australian equivalence of overseas qualifications. Where equivalencies cannot be determined using existing resources, overseas qualifications may be considered by the University Teaching and Learning Committee.

(12) Selection ranks will be calculated using proven resources, such as current Universities Admission Centre assessment schedules.

Admission to an Undergraduate Program

(13) Eligibility for admission to an undergraduate program will be determined in accordance with the approved minimum selection rank for the relevant academic program, eligibility under an approved admissions scheme, and other additional admission requirements.

(14) There are a number of ways to gain entry to undergraduate programs at the University of Newcastle. You may be considered for admission on the basis of:

  1. a completed NSW Higher School Certificate (HSC) or equivalent – irrespective of age of qualification;
  2. completed or partly completed higher education studies;
  3. TAFE/VET qualifications, with a minimum of a completed Certificate III (AQF level 3), excluding the Bachelor of Nursing;
  4. TAFE/VET qualifications, with a minimum of a completed Certificate II (AQF level 2) in conjunction with meeting additional performance based selection criteria for the Bachelor of Music and associated combined degrees;
  5. completion of a recognised enabling program within a 10 year period preceding admission to the University;
  6. overseas qualifications equivalent to Australian studies. Equivalence of overseas qualifications is determined in accordance with Clause 11;
  7. University approved special admission scheme:
    1. Educational Access Scheme (EAS);
    2. Year 12 Adjustment Scheme;
    3. Regional and Rural Adjustment Points Scheme;
    4. Bachelor of Midwifery Admission Scheme;
    5. Aboriginal and Torres Strait Islander Admission Scheme;
    6. Elite Athletes Admission Scheme;
    7. Special Circumstances Admission Scheme;
    8. Special Tertiary Admissions Test (STAT);
    9. Schools Recommendation Scheme (SRS);
    10. Subject Spotlight Scheme;
    11. Newcastle Law School Indigenous Early Entry Scheme;
    12. any other college/program specific scheme as detailed in College Admission and Selection Criteria approved by the Program and Course Approval Committee and Academic Senate as detailed in the relevant Program Handbook;
  8. a combination of any of the above, as stipulated for individual programs (including exceptions and higher AQF level qualifications); and
  9. a maximum total of 12 points will be applied to the selection rank for eligible students under clauses 14(g) and (h) above.

Admission to a Postgraduate Program

(15) Admission requirements for postgraduate coursework programs are specified in the Program Handbook.

Admission to an Enabling Program

(16) Admission requirements for enabling programs are specified in the relevant schedule.

Admission Disclaimer

(17) The University reserves the right to decline or rescind admission to any applicant.

(18) Any student or applicant who is currently excluded from the University or another institution will not be considered for admission to the University during the period of exclusion.

(19) An exclusion from a college or program at the University will preclude an applicant from being considered for admission to that program or a program within that college during the period of exclusion.

Conflict of Interest

(20) Staff are required to complete a conflict of interest declaration if a family member or other personal affiliation is applying for admission to the University either directly or through the Universities Admission Centre Pty Ltd. Forms are available from the Senior Manager Admissions.

(21) Admissions staff are required to also sign an annual declaration of understanding of the Conflicts of Interest Policy or retrospective confirmation that relevant conflicts of interest were declared and managed appropriately over the previous 12 months period. See also: Conflict of Interest Policy and the Code of Conduct.

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Section 3 - Educational Access Scheme (EAS)

Provisions

(22) The Educational Access Scheme (EAS) involves adjustment factors for applicants who have suffered disadvantage throughout their education, using Universities Admission Centre Pty Ltd (UAC) EAS guidelines.

(23) EAS applies to both recent school leavers and non-recent school leavers.

(24) Applicants who wish to apply for the EAS must adhere to UAC closing dates, or direct admission closing dates as published on the University's website.

(25) A maximum of 4 points may be awarded to the selection rank for applicants eligible under the EAS whether the application is via UAC or directly to the University.

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Section 4 - Year 12 Adjustment Scheme

(26) Students completing specified subjects for the NSW Higher School Certificate (HSC) will be eligible for a maximum of four additional points added to their selection rank when being assessed for admission to the University of Newcastle.

(27) Year 12 students in other Australian states and territories, or those sitting the International Baccalaureate (IB), will also be eligible for equivalent adjustments where the subjects have been mapped by the Universities Admissions Centre (UAC) as equivalent to NSW HSC subjects.

Provisions

(28) Points are only applied for achievement in the approved HSC subjects as specified in Table 1 of the Year 12 Adjustment Scheme Schedule (2020-2021).

(29) This scheme only applies to recent school leavers.

Approved HSC Subjects

(30) Academic Senate, on behalf of the University, has determined that the HSC subjects listed in Table 2 of the Year 12 Adjustment Scheme Schedule (2020-2021) will attract adjustments. It is the responsibility of the colleges to specify which HSC Subjects will attract adjustments for the programs they offer.

(31) The specific adjustments for each program will remain in effect for admissions into the 2020 and 2021 Academic year. The Year 12 Adjustment Scheme Schedule (2020-2021) will be amended to incorporate newly approved programs as appropriate.

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Section 5 - Regional and Rural Adjustment Scheme

(32) The Regional and Rural Adjustment Points Scheme supports the University's commitment to enhancing access to higher education.

(33) Under this scheme, an additional five points are added to the selection rank to eligible Universities Admissions Centre (UAC) applicants who are seeking admission to a program within the University and who attended a high school within a designated area.

Applicant Eligibility

(34) All applicants who receive an Australian Tertiary Admission Rank (ATAR) as a result of undertaking the NSW HSC or IB at a high school or TAFE College in target areas designated by the University are eligible.

(35) This scheme applies to recent school leavers.

Institution Eligibility

(36) Postcodes of schools included in the Regional and Rural Adjustment Points Scheme are identified by the University. They are available to prospective students at the Regional and Rural Adjustment Points Scheme website.

Excluded Programs

(37) The Regional and Rural Adjustment Points Scheme does not apply to the following programs:

  1. Bachelor of Medical Science and Doctor of Medicine – (Joint Medical Program); and
  2. Bachelor of Midwifery.
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Section 6 - Aboriginal and Torres Strait Islander Admission Scheme

(38) The University is committed to enabling tertiary education access to Aboriginal and Torres Strait Islander (Indigenous) students.

(39) The Aboriginal and Torres Strait Islander Admission Scheme assesses the applications of Aboriginal and Torres Strait Islander people for admission to all undergraduate programs, with the excepton of the Bachelor of Medical Science and Doctor of Medicine – Joint Medical Program. The process is structured to ensure applications are validated prior to the main Universities Admissions Centre (UAC) selection rounds or equivalent direct admission round.

Eligibility

(40) Only applicants who have established their Aboriginal and Torres Strait Islander status, in accordance with the Aboriginal and/or Torres Strait Islander Establishing Status within the University Policy will be considered for selection under this admission scheme.

Interview

(41) All applicants to be considered for admission to study under this scheme are to attend an interview, conducted by a panel comprising:

  1. the Pro Vice-Chancellor Indigenous Education and Research (or their nominee);
  2. the College Pro Vice-Chancellor of first preference College or a senior representitive of that College as nominated by the Pro Vice-Chancellor; and
  3. a member of the Aboriginal and Torres Strait Islander community or a representative from the Hunter region Aboriginal Education Consultative Group (AECG).

(42) The interview panel will seek to determine the applicant's potential capability to undertake study in the program for which they have applied.

(43) The Pro Vice-Chancellor Indigenous Education and Research (or their nominee) will advise the Deputy Vice-Chancellor (Academic) and Vice President, via the Admissions Unit, of applicants who have been recommended by the interview panel for admission. The Deputy Vice-Chancellor (Academic) and Vice President may approve an offer of admission be made to an applicant whose selection rank is within 4 points of the rank required for admission in the applicable admission round.

(44) Interviews will normally be held from November to January for Semester 1 applications and May-July for mid-year applications.

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Section 7 - Elite Athletes Admission Scheme

Provisions

(45) Applicants with Elite Athletes status may apply directly to the University for consideration. The applicant's status as an Elite Athlete must be confirmed by NUSport.

(46) Admission will usually be considered if the applicant's selection rank is within 4 points of the selection rank required to be considered for admission in December Round 2.

Excluded Programs

(47) The Elite Athletes Admission Scheme does not apply to the following programs:

  1. Bachelor of Medical Science and Doctor of Medicine – Joint Medical Program; and
  2. Bachelor of Midwifery.
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Section 8 - Special Circumstances Admission Scheme

Provisions

(48) Applicants may apply directly to the University if disadvantaged by specific circumstances not already included in the other Admissions Schemes offered by the University. These may include but are not limited to:

  1. late qualification assessment at UAC;
  2. family/home/work circumstances;
  3. natural disaster;
  4. applicants with a disability; and
  5. any combination of the above.

(49) Each application, together with supporting documentation, for admission under the Special Circumstances Admission Scheme will be assessed on its own merits, provided there are vacancies in the relevant program/s for which the applicant is seeking admission.

(50) The University will take reasonable steps to ensure that the admissions process is accessible to all applicants.

(51) The University recognises that it must consult with applicants with a disability and make reasonable adjustments in the admission process. Reasonable adjustments must:

  1. maintain the inherent requirements of a course and/or program;
  2. not cause health and safety risks to other students;
  3. not negatively impact on the learning experiences of other students; and
  4. not give any kind of advantage.

Eligibility

(52) An applicant's selection rank will usually be within 4 points of the selection rank required for admission in December Round 2 to be considered eligible for admission under the Special Circumstances Admission Scheme.

(53) Eligibility for admission under the scheme will be determined by the Deputy Vice-Chancellor (Academic) and Vice President.

Excluded Programs

(54) The Special Circumstances Admission Scheme does not apply to the following programs:

  1. Bachelor of Medical Science and Doctor of Medicine – Joint Medical Program.
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Section 9 - Bachelor of Midwifery Admission Scheme

Provisions

(55) To support a commitment to the Hunter New England Area Health Service, all applicants who reside within the University's catchment area will have four points added to their selection rank.

(56) Some applicants may also be eligible for adjustments under the Year 12 Adjustment Scheme and Educational Access Scheme.

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Section 10 - Subject Spotlight Scheme

(57) This scheme supports the admission of recent school leaver applicants based on their performance in a key related HSC subject. The scheme aims to map an applicant's success in relevant HSC subjects to their desired University program.

Provisions

(58) Admission under this scheme is based on the applicant's performance in key NSW HSC (or equivalent) subjects.

(59) This scheme applies to recent school leavers.

(60) Participating programs are outlined in Subject Spotlight Scheme Schedule (2020-2021).

(61) The applicable HSC subject and required results (bands) for each program will remain in effect for admissions into the 2020 and 2021 Academic year. The Subject Spotlight Scheme Schedule (2020-2021) will be amended to incorporate newly approved programs as appropriate.

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Section 11 - Guaranteed Entry Admission Scheme

(62) The University may offer guaranteed Commonwealth-supported places in selected undergraduate programs.

Eligibility

(63) Applicants may be eligible for admission under the Guaranteed Entry Admission Scheme, where they have:

  1. successfully completed a University enabling program, including:
    1. Open Foundation;
    2. Newstep; or
    3. Yapug; or
  2. successfully completed an Australian TAFE or other AQF qualification at a minimum level of:
    1. AQF level 4 (Certificate IV);
    2. AQF level 5 (Diploma); or
    3. AQF level 6 Advanced Diploma.

(64) The guarantee of admission is contingent on the applicant meeting any other published requirements for admission to a Commonwealth-supported place.

Provisions

(65) Guaranteed undergraduate places will only be available to applicants who apply in time for consideration in December Offer Round 2 (or equivalent direct admission round), unless otherwise determined prior to the commencement of the admissions period.

(66) The University reserves the right to withdraw program offerings during the admissions process or not offer any places in programs depending on current student numbers.

(67) Participating programs are outlined in the STAT, SRS and Guaranteed Admission Schedule (2020-2021).

(68) Provisions relating to guaranteed admission as outlined in the STAT, SRS and Guaranteed Admission Schedule (2020-2021) will remain in effect for admissions into the 2020 and 2021 Academic year. The STAT, SRS and Guaranteed Admission Schedule (2020-2021) will be amended to incorporate newly approved programs as appropriate.

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Section 12 - Special Tertiary Admissions Test (STAT)

(69) The STAT is a series of related tests designed to assess a range of competencies commonly considered important for success in tertiary study. STAT is an entry option used for some University undergraduate programs.

(70) The University of Newcastle will consider the STAT Multiple Choice results for admission purposes for the programs the STAT, SRS and Guaranteed Admission Schedule (2020-2021) where the applicant is:

  1. a non-current school leaver; and
  2. 18 years or over on 1 March in the year of program commencement.

(71) Provisions relating to the acceptance of STAT as outlined in the STAT, SRS and Guaranteed Admission Schedule (2020-2021) will remain in effect for admissions into the 2020 and 2021 Academic year. The STAT, SRS and Guaranteed Admission Schedule (2020-2021) will be amended to incorporate newly approved programs as appropriate.

Currency

(72) There is no time limit on the acceptance of STAT results for admission.

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Section 13 - Schools Recommendation Scheme

(73) The Schools Recommendation Scheme is administered by UAC according to criteria set by each institution. The Scheme is intended to facilitate offers to undergraduate students who may not otherwise receive an offer.

(74) The Schools Recommendation Scheme applies to Current School Leaver applicants, who apply by the required date as advertised by UAC.

(75) Participating programs are included in the STAT, SRS and Guaranteed Admission Schedule (2020-2021).

(76) Provisions relating to the Schools Recommendation Scheme as outlined in the STAT, SRS and Guaranteed Admission Schedule (2020-2021) will remain in effect for admissions into the 2020 and 2021 Academic year. The STAT, SRS and Guaranteed Admission Schedule (2020-2021) will be amended to incorporate newly approved programs as appropriate.

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Section 14 - Newcastle Law School Indigenous Early Entry Scheme

(77) The Newcastle Law School Indigenous Early Entry Scheme is open to Aboriginal and Torres Strait Islander (Indigenous) applicants who are completing senior secondary schooling or a University Enabling program in the year prior to admission to the Laws (Honours) Combined program.

(78) Applicants selected under this scheme may receive an offer of admission prior to the completion of their senior secondary studies or University of Newcastle Enabling program. Offers of admission to enabling students will be conditional on successful completion of their current enabling program.

Provisions

(79) To be eligible for consideration applications apply for admission to the Bachelor of Laws (Honours) Combined via UAC (senior secondary applicants) or direct to the University (Enabling applicants), and submit an application direct to the Newcastle Law School, before the advertised closing date. Closing dates for the Newcastle Law School Indigenous Early Entry Scheme will be published annually on the University website and UAC entry for the Bachelor of Laws (Honours) Combined program.

(80) Senior secondary applicants will be required to provide:

  1. an expression of interest in studying law at Newcastle Law School;
  2. a copy of two most recent school reports, demonstrating performance levels of:
    1. English (Advanced) at 75% or higher or English (Standard) of 80% or higher; and
    2. two additional subjects at 75% or above; or
    3. where the applicant has demonstrated circumstances which have impacted their academic performance, the Selection Panel may recommend an offer if the applicant has achieved a minimum of 70% in three subjects (including English);
  3. a letter of recommendation for the program from the applicant's School Principal, Year Advisor, Subject Coordinator or Careers Advisor; and
  4. confirmation of Aboriginality and/or Torres Strait Island (ATSI) status as per the University of Newcastle Aboriginal and/or Torres Strait Islander Establishing Status within the University Policy.

(81) Enabling applicants will be required to provide:

  1. an expression of interest in studying law at Newcastle Law School;
  2. evidence of having achieved a distinction average in all enabling program courses;
  3. a letter of recommendation from the Indigenous Enabling Academic Advisor and/or relevant Program Convenor;
  4. a letter of recommendation from an Aboriginal Elder or Community member; and
  5. confirmation of Aboriginality and/or Torres Strait Island (ATSI) status as per the University of Newcastle Aboriginal and/or Torres Strait Islander Establishing Status within the University Policy.

(82) All complete applications will be considered. Selected applicants will be invited to participate in a selection interview with a panel comprised of:

  1. the Dean of Newcastle Law School (or their nominee);
  2. the Indigenous Student Liaison of Newcastle Law School (or another member of academic staff); and
  3. a representative of the Wollotuka Institute.

(83) The interview panel will advise the Deputy Vice-Chancellor (Academic) and Vice President, via the Admissions Unit, of applicants recommended to receive an offer of admission.

(84) Senior secondary applicants approved by the Deputy Vice-Chancellor (Academic) and Vice President will receive an offer of admission in the UAC October Offer Round 1.

(85) Enabling applicants approved by the Deputy Vice-Chancellor (Academic) and Vice President will receive an offer of admission upon completion of their Enabling program.

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Section 15 - International Admissions

(86) The University of Newcastle is a culturally diverse community, enriched by the contributions of its diverse student population. This section provides the principles that apply to the admission of international students. It supports the Education Services for Overseas Students Act 2000 (ESOS) and the National Code of Practice for Providers of Education and Training to Overseas Students 2018 and should be read in conjunction with those documents.

(87) International applicants applying for admission to a coursework program or non-award course must apply directly to the University via application channels published on the University of Newcastle website.

(88) International applicants currently completing senior secondary studies at an Australian high school can apply for admission to a limited range of programs via the Universities Admissions Centre.

Submission of documentation

(89) Each piece of documentary evidence attached to an application must be either:

  1. an original document;
  2. certified as a true copy of the original document by a certified contractual agent; or
  3. certified as a true copy of the original document by a trusted source such as a Notary Public or Justice of Peace.

(90) For Study Abroad and Exchange students, each piece of documentary evidence attached to an application must be either:

  1. an original document;
  2. certified as a true copy of the original document by a certified contractual agent;
  3. certified as a true copy of the original document by a trusted source such as a Notary Public or Justice of Peace; or
  4. verified by a trusted source such as the home overseas insitution.

(91) Where original documents are not provided, or the documentation is not certified as outlined above, a conditional offer of admission may be made subject to the provision of appropriate documentation.

Credit

(92) The University's International Admissions unit will facilitate the provision of credit or arrange for the assessment of credit:

  1. on the basis of credit precedents or articulation agreements agreed by the relevant college; and
  2. on documentary evidence provided by the applicant.

(93) Credit will be assessed and outcomes determined in accordance with the Schedules to the Awards and Graduation Policy and the procedures set out in the Program Management Procedure Manual.

Offer of Admission

(94) Students who do not meet the required standard of English proficiency or academic standards may be offered admission to a nested series of programs which may allow them to progress to an approved award, for example, through an approved English Language Course or Newcastle International College pathway Course.

(95) Offers of admission to international applicants residing in Australia on a Student Visa must contain or be accompanied by the required information as set out in Standard 2 of the National Code of Practice for Providers of Education and Training to Overseas Students 2018.

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Section 16 - Non-Award Admission

(96) Non-award study will be subject to the payment of prescribed fees and charges.

(97) HELP loans will not be available to students who enrol on a non-award basis.

(98) Non-award study of an undergraduate or postgraduate course will be available to eligible applicants provided the course has places available and has not been expressly excluded from non-award admissions by the Head of School in which the course is offered.

(99) All applicants must meet the University's English language proficiency requirements.

(100) Applicants must lodge the necessary application form and supporting documentation on or before the intended term of study.

(101) Applications will be assessed by Admissions staff from Student Central (for domestic applicants) or International Admissions (for international applications) in consultation with the relevant College.

(102) Applicants will be notified in writing of the outcomes of their application.

(103) Applicants must satisfy all published course requisites, unless otherwise approved by the College Pro Vice-Chancellor.

(104) It is the applicant's responsibility to ensure that they:

  1. have met the assumed knowledge requirements and the requisites for the course/s they wish to study;
  2. comply with the by-laws, rules and policies of the University as well as the terms and conditions of admission and enrolment;
  3. pay the required fees and charges.

(105) Failure to meet the requirements of Clause 104 may result in the student's admission to the University being cancelled.

Courses Offered

(106) Heads of School will be responsible for notifying Student Central of courses that exclude non-award admission, and of any limits to the number of non-award enrolments permitted in an individual course.

Undergraduate Non-Award Admission

(107) Applicants will be considered for admission to a non-award course on the basis of meeting the general requirements in one of the following categories:

  1. completion of the NSW HSC or equivalent senior secondary qualification;
  2. completion of an approved program, delivered by an accredited Registered Training Organisation at Certificate IV level or above;
  3. possession of assessable qualifications resulting in a selection rank above 60;
  4. completion of a minimum of 10 units of undergraduate or postgraduate University studies with a pass grade or higher; or
  5. completion of a University Enabling Program.

(108) Applicants who have completed a University of Newcastle Short Course or Massive Open Online Learning Course will be eligible to study the associated academic course in the next available term.

(109) Applicants must be 18 years of age or over as at the 1 March of the year of proposed enrolment unless enrolling in the High Performing Students through their high school (refer to clause 112 to 119 below).

Postgraduate Non-Award Admission

(110) Applicants for postgraduate non-award study will be required to satisfy one of the following:

  1. completion of an AQF 7 Bachelors degree or higher qualification
  2. completion of an AQF 5 Diploma or AQF 6 Advanced Diploma, and have a minimum of 3 years relevant professional work experience; or
  3. at least 5 years relevant professional experience.

(111) Applicants must be 18 years of age or over as at the 1 March of the year of proposed enrolment.

Admission to the High Performing Students Program 

(112) Applicants can receive advice from Schools about Courses that are on offer, or can check the High Performing Students Program website.

(113) Applicants are required to submit an Expression of Interest form, nominated course(s), and their last school report to the coordinating high school with a signature from their School Principal confirming that their work is of a high calibre.

(114) Applicants must attend an interview with the coordinating high school’s with the Principal , a University of Newcastle representative, and the program’s Executive Officer of the programApplicants are required to wear school uniform to the interview).

(115) The interview involves the applicants presenting a portfolio or CV documenting their learning and interests outside school, and any relevant work experience such as their School to Work log book. Sample interview questions might include:

  1. why they are interested in this course;
  2. what career expectations do they have; and
  3. how will the student manage the extra time this course requires and maintain the high standards for the School Certificate or the Higher School Certificate.

(116) The coordinating high school will notify individual students of the outcome of their Expression of Interest and interview, if selected, of class details.

(117) Applicants complete the University's "High Performing Students Non-Award Program Application Form" provided by the University prior to their first class. This form enables the University to set up the systems that will support access to e-learning technologies and libraries.

(118) There are no age restrictions for enrolment but students must display a suitable level of maturity and commitment. There is a fee charged for studies undertaken as part of this program in accordance with the Memorandum of Agreement between the University of Newcastle and the NSW Department of Education.

(119) Note: Students participating in the High Performing Students Program may use the courses they complete as an admissions pathway to the University of Newcastle upon completion of their HSC or other assessable qualification.

(120) Students will be permitted to be admitted to a maximum of 20 units of non-award study per term, except the summer term where the maximum is 10 units. Admission to additional non-award units over and above the maximum units per term will require the permission of the Deputy Vice-Chancellor (Academic) and Vice President.

Credit Provisions

(121) Studies undertaken as non-award may form the basis of an application for credit should the non-award student enrol in a University program leading to an award.

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Section 17 - Deferment of Admission to a Coursework Award

(122) An applicant offered admission to a program may be permitted to defer the offer of admission prior to census date of the term of study for which the offer was made according to the Rules relevant to the award or any other provisions approved by the Academic Senate from time to time.

Eligibility

(123) Applicants offered admission to a program, may be eligible to defer their admission for a period of one calendar year, unless the program is listed in Clause 123(a) or 124:

  1. only a limited number of deferments will be allowed within the:
    1. Bachelor of Medical Science and Doctor of Medicine – JMP; and
    2. Bachelor of Midwifery.

Excluded Programs

(124) The following programs are excluded from Deferment of Admission:

  1. all undergraduate end on honours programs;
  2. Master of Clinical Psychology;
  3. all enabling programs.

(125) Students wishing to delay commencing study within a program that is excluded from deferment of admission must re-apply via the appropriate admission centre for the next admission period for the program.

Procedure

(126) To defer an offer of admission, domestic applicants must notify the Director Student Experience and Administration and Academic Registrar using MyHub or in writing before the expiry date of the offer of admission (normally seven Calendar days from date of offer).

(127) Applications for deferment of the Bachelor of Medical Science and Doctor of Medicine – Joint Medical Program and the Bachelor of Midwifery will be referred to the College of Health, Medicine and Wellbeing.

(128) International students seeking deferral of admission must apply to defer through International Admissions.

(129) Deferments will not be approved for programs in teach-out.

(130) A formal notice of the outcome will be provided to the student via email. If the deferment is approved, the notice will indicate that the offer of admission will guarantee a place in the program in which the original offer was made on the expiry of the period of deferment. This guarantee is subject to the program being available for admission in the year in which the applicant seeks admission with the same admission requirements.

(131) The offer of admission may lapse if the person has not enrolled by the stated closing date for enrolment for the term in which the student has been advised to enrol.

(132) Offers of admission and deferment of the offer are program and campus specific and are not transferable.

(133) In exceptional circumstances a second year of deferment may be granted upon application. Such applications will only be considered where the applicant can provide documentary evidence of exceptional circumstances which prevent the student from being able to commence in the term in which the student has been advised to enrol.

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Section 18 - Internal Program Transfer

Availability

(134) Internal program transfers are available to current undergraduate domestic students who wish to transfer to another undergraduate program.

(135) Current international students who wish to apply for admission to a new degree must submit an application to International Admissions.

Eligibility

(136) Approval of internal program transfers will be subject to:

  1. vacancies in the substitute program;
  2. lodgement of the application by the cut-off date set for the program;
  3. the applicant meeting all published admission requirements and selection criteria; and
  4. the applicant meeting any additional selection criteria for the substitute program.

Automatic Approval

(137) The following scenarios will be approved automatically:

Table 4

Program Currently Enrolled In Transfer To
Any combined degree Single degree within the existing combination. For combined Law programs, students can only drop the Law component.
Combined Law (Honours) degree program Another combined Law (Honours) degree program.
Combined degree Another combined degree where one of the named programs remains the same (excluding combined Law programs and the Bachelor of Music/Bachelor of Arts).
B Engineering (Honours) or B Engineering (Honours) combined (any discipline) B Computer Science or B Engineering (Mining) Transfer.
B Engineering (Honours) or B Engineering (Honours) combined (any discipline) B Engineering (Honours) (any discipline) (excluding B Aerospace Systems Engineering (Honours) and B Renewable Energy Engineering (Honours)).
B Engineering (Honours) or B Engineering (Honours) combined (any discipline) B Surveying (Honours) (excluding B Aerospace Engineering (Honours) and B Renewable Engineering (Honours)).
B Surveying (Honours) B Engineering (Honours) (any discipline) (excluding B Aerospace Systems Engineering (Honours) and B Renewable Energy Engineering (Honours), B Computer Science, or B Engineering (Mining Transfer Program).
B Computer Science B Engineering (Honours) (any discipline) (excluding B Aerospace Systems Engineering (Honours) and B Renewable Energy Engineering (Honours), B Information Technology, B Surveying (Honours), or B Engineering (Mining Transfer Program)).
B Information Technology B Computer Science
B Design (Architecture) B Construction Management (Building).
B Engineering (Mining) Transfer B Engineering (Honours) (any discipline), B Surveying (Honours), or B Computer Science, (excluding B Aerospace Systems Engineering (Honours) and B Renewable Energy Engineering (Honours)).
Any University Undergraduate degree B Arts.
Any University undergraduate degree B Science.
Any University undergraduate degree B Business.
Any UON undergraduate degree B Commerce.
Any University B Education degree Any University B Education Degree.

Excluded Programs

(138) The following programs are excluded from admission via internal transfers:

  1. Bachelor of Medical Science and Doctor of Medicine – Joint Medical Program; and
  2. Bachelor of Midwifery.

(139) Students wishing to transfer to a program that is excluded from internal transfers must apply for admission via the appropriate admission centre (i.e. International Admissions or the Universities Admissions Centre).

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Section 19 - Campus Transfers

(140) Undergraduate domestic students wishing to transfer to a different campus located in Australia, whilst remaining in the same program can do so via MyHub.

(141) International students wishing to transfer to a different campus must submit the relevant transfer forms to International Admissions.

(142) Campus transfers to locations that are no longer accepting commencing students will not be available.

(143) Self-service campus change will be available via MyHub between the end of the current enrolled term exam period, and end of the first week of the subsequent term.

(144) The following programs are excluded from self-service campus transfer:

  1. Bachelor of Medical Science and Doctor of Medicine (Joint Medical Program);
  2. Bachelor of Midwifery;
  3. Bachelor of Nursing – applicants must apply for admission to the alternate campus under the provisions outlined in Section 18; and
  4. all End on Honours programs.
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Section 20 - Concurrent Admission to Diploma in Languages

(145) Concurrent admission to the Diploma in Languages is available to domestic applicants currently enrolled as a Commonwealth Supported undergraduate or postgraduate coursework student.

(146) Enrolment in the Diploma in Languages is not available to students who are currently enrolled in a program that is excluded from concurrent enrolment provisions as outlined in the Enrolment Procedure Manual.

(147) Applicants must apply direct to the University by the application deadline published on the University website.

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Section 21 - End-on honours programs

(148) To be considered for admission to an end-on honours program, applicants must satisfy the minimum Grade Point Average, as outlined in the Bachelor Honours Degree (80) Awards and Programs Schedule, and satisfy any additional selection criteria outlined in the relevant program handbook.

(149) Admission to some honours programs may be competitive, and meeting the minimum admission requirement may not guarantee admission.

(150) Applicants must apply directly to the University, using the application form available on the University of Newcastle website, by the published application deadline (typically 2 weeks prior to the commencement of term).

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Section 22 - Appeals

Process

(151) A student may appeal a decision made under any clause in this manual:

  1. Clause 134(a);
  2. Clause 135;

(152) A student may lodge an appeal within five (5) working days of notice of the outcome to be appealed.

(153) An appeal may only be on one or more of the following grounds:

  1. evidence of a breach of this Procedure Manual;
  2. evidence that the determination was affected by a conflict of interest.

(154) An appeal on the grounds of outcome alone will not be considered.

(155) An appeal must be made in writing and the grounds of appeal must be clearly set out.

(156) An appeal is to be made to an Appeal Officer, to be determined as follows:

Original Decision Maker Appeal Officer/Body
Admissions Officer, Student Central Director, Student Experience and Administration and Academic Registrar
Admissions Officer, UON Global Director, International and Partnerships
Director, Student Experience and Administration and Academic Registrar Deputy Vice-Chancellor (Academic) and Vice President
Program Convenor Relevant College Pro Vice-Chancellor
Head of School Relevant College Pro Vice-Chancellor
Relevant College Pro Vice-Chancellor Deputy Vice-Chancellor (Academic) and Vice President
Deputy Vice-Chancellor (Academic) and Vice President Vice-Chancellor

(157) Upon receipt of an appeal made within the required timeframe, the Appeal Officer:

  1. will consider the information provided in the appeal, to the extent that the information relates to one of the grounds of appeal set out in clause 151;
  2. will consider material taken into account by the original decision maker in making their determination, which is relevant to the grounds of appeal;
  3. may request further information from the student or from the original decision maker; and will then make one of the following determinations:
    1. dismiss the appeal; or
    2. uphold the appeal and reverse the original decision; or
    3. uphold the appeal and vary the original decision.

Determination is Final

(158) The Appeal Officer will inform the student in writing of the determination, including reasons for the determination.

(159) The determination of the Appeal Officer is final and there is no further avenue of appeal within the University.

(160) The student may have the right to further appeal outside the University.

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Section 23 - Review of Offer of Admission

(161) Grounds for review include but will not be limited to:

  1. failing to accept their offer of admission by the date specified;
  2. having supplied false information, false or falsified documentation to the University or a third party. This may result in disciplinary action under the Student Conduct Rule, where relevant.
  3. not complying with the Terms and Conditions of Admission and/or the Terms and Conditions of Enrolment and/or the Terms and Conditions of Computing.
  4. failing to pay fees and charges payable to the University or partner institution;
  5. is found guilty of misconduct and is excluded/dismissed on grounds listed in the Student Conduct Rule;
  6. is suspended or excluded under the Student Progress provisions outlined in the Program Management Procedure Manual; or
  7. failing to enrol or re-enrol by the date specified.

(162) When grounds of review have been identified, the course of action may include but will not be limited to:

  1. withdrawal of offer of admission;
  2. suspension of admission; 
  3. termination of admission.
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Section 24 - Relaxing Provision

(163) To provide for exceptional circumstances arising in any particular case, the Deputy Vice-Chancellor (Academic) and Vice President on the recommendation of the relevant Pro Vice-Chancellor may relax any provision of this procedure manual.

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Section 25 - Appendices

(164) Subject Spotlight Scheme Schedule (2020-2021)

(165) Year 12 Adjustment Scheme Schedule (2020-2021)

(166) STAT, SRS and Guaranteed Admission Schedule (2020-2021)