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(1) This Policy is made by the External Committee under delegated authority from the (2) The (3) The (4) The Reimbursement of (5) (6) The Office of the Chancellor is responsible for management of all claims for reimbursement. (7) The Chancellor is the approval authority for expenses incurred by the Deputy Chancellor, members of (8) The Chancellor is also the approval authority for verification and appeals should a question arise as to the reasonableness of any expenses incurred by the Deputy Chancellor, members of (9) The Chair of the Finance Committee is the approval authority for expenses incurred by the Chancellor. (10) The (11) The University Secretary and the Chief Financial Officer have authority to process claims for reimbursement once authorised. (12) Financial Services is responsible for maintaining the systems and processes to support this Policy, including maintenance of registers for claims for reimbursement by (13) External and (14) Elected (15) (16) (17) Approved (18) Professional development will be provided for (19) Professional development activities for individual (20) The approved (21) The Chancellor will be remunerated and supported in accordance with the resolution of (22) The (23) Reimbursements of reasonable expenses in accordance with this Policy may be requested as agreed with and in a form requested by the University Secretary. Any items which are claimed for reimbursement must be accompanied by substantiating evidence in the form of a formal tax invoice, including the supplier's ABN. (24) Where a receipt has not been issued or the description on the receipt is not clear, the (25) Any expenditure deemed to be unreasonable will not be authorised. (26) Claims for reimbursement will be managed by the University Secretary. (27) The approval authorities for expenses incurred in accordance with this Policy are as follows: (28) If a question arises as to the reasonableness of any expenses incurred, or whether an expense was incurred in the performance of a member's duties, the approval authority indicated below will determine whether reimbursement is justified. (29) These authorities also apply to any request for reimbursement outside the provisions of this Policy: (30) The (31) The (32) The authorised standard for air travel on (33) In accordance with the Travel Policy, external, (34) This must be carried out in accordance with the Vehicles – Private Vehicle Use Procedure. (35) Where the quickest route requires the use of a toll road, the (36) Where possible, the (37) The (38) The Chancellor, Deputy Chancellor and Pro Chancellors may be required to attend international events including graduation ceremonies. Reasonable expenses incurred during such travel will be reimbursed, in line with this policy. (39) Members of the University Council may travel business class on international flights. (40) The (41) The provision of accommodation will be dependent on the time of meeting or event, and distance from home or available residence. Accommodation may be provided for a maximum of the night before, during, and one night following the meeting or event. (42) Accommodation arrangements made by individuals that require reimbursement will only be considered for reasonableness and relevance with office held. (43) Where the (44) Meals consumed during travel to or from a meeting or event may be reimbursed. (45) Reimbursement of Council Members Expenses Policy
Section 1 - Introduction
Section 2 - Roles and Responsibilities
including claims for reimbursement and details of any expenses paid directly by the Section 3 - Policy Principles
Remuneration and Others Benefits
Professional Development
Chancellor's Remuneration and Support Package
Reimbursements
Substantiation
Management of Expenditure
Approval Authorities
Member
Approval Authority
Chancellor
Chair of Finance Committee
Deputy Chancellor, members of
Chancellor
Verification and appeal
Member
Approval Authority
Chancellor
Council
Deputy Chancellor, members of Council and members of Council committees
Chancellor
Specific Expenditure
Domestic Travel
Air
Ground
Travel by Private Vehicle
Tolls
Parking
International Travel
Accommodation
Other Expenses