The Policy Library Glossary
This is a list of terms and their standard definitions for policy documents. Unless separately defined or the context of the document requires otherwise then the following definitions apply to each policy document.
Click on a letter from A to Z below to view terms that begin with the selected letter, or use the scroll bar located on the right hand side of this page to browse the entire list.
Is a form of student academic misconduct that involves making a false representation to gain an unjust advantage. Without limiting the generality of this definition, it can include: A short course undertaken to develop skills and understanding of the norms and conventions that underpin scholarly work. Academic Integrity Modules may vary from School to School but must cover those details listed in the current Student Academic Integrity Policy (academic fraud, research misconduct, plagiarism etc). Means conduct by a student that is defined as academic misconduct in the Student Conduct Rule. The process set by the University and undertaken between employees and their manager or supervisor where an open dialogue takes place about performance, goal setting, and development planning. The Academic Senate of the University as described in the University of Newcastle Act 1989. An academic employee holding a substantive academic position of 0.5 full-time equivalent or above where the contract length is twelve months or longer. An official record of studies at the University. The period 1 January to 31 December in a given year. Medical practitioners including hospital-based medical practitioners; general practitioners; specialist medical practitioners such as psychiatrists, ophthalmologists and surgeons dentists; clinical psychologists; pharmacists; social workers; accredited counsellors or members of the counselling service from Newcastle Australia Institute of Higher Education (Singapore). The organisational unit or portfolio for which a delegate is responsible operationally and/or financially. To substantiate expenses and reconcile these against cash used. The activity owner is the person who is promoting the proposed commercial activity and who will be responsible for the preparation of the proposal documentation. Additional points that can be applied to an applicant’s raw rank on the basis of an admission scheme. Occurs when a student’s place in a program is cancelled due to a period of non-enrolment. An applicant for admission to the University of Newcastle and/or its partner organisation/s OR a person in the process of making a formal application for admission to the University of Newcastle and/or its partner organisation/s. A form of credit for any previous learning as defined by the Australian Qualifications Framework. The email issued to the student’s University of Newcastle student email account, approving an adverse circumstances request. A person or organisation legally obligated to, or informally associated with the University. Categories of affiliates are outlined on the University website. Where referring to a student, an applicant is an individual seeking entry to a program or course offered by the University or its partner organisation/s. For all other uses of this term, the generic definition applies. A program that has been approved by the University which gives a staff member access to study leave and/or examination leave. An area in which a staff member or a student have been peer-reviewed or published. Academic regalia and other historic items which are significant icons of the University and are used in academic ceremonies. An agreement between the University and another education provider that enables students to progress from a completed qualification to another with admission and/or credit in a defined pathway. Any form of work used to measure student learning outcomes and to determine the final result for a student in a course. Any tangible or intangible item (or group of items) that the University owns or has a legal or other right to control and exploit to obtain financial or other economic benefits. A separate legal entity which is controlled and operated by a separate governing body, but over which the University maintains significant influence but not control. The knowledge base upon which a course builds and which is deemed necessary at the commencement of that course to succeed in that course. Where the merchant automatically debits a purchase card on a set date ie monthly, annually, until advised to cease. When referring to a University qualification, this term means an academic qualification approved by Academic Senate that is conferred when a student has met the relevant program requirements. For all other uses of this term, the generic definition applies. Refers to AQF level 8 Bachelor Honours programs. These may be a one year ‘end-on’ and following a level 7 (240 unit) Bachelor program or be embedded in a 320 unit, level 8, program. The data from the University Timetabling System that is retained from year to year. This data does not include variable data such as the time or location of classes but does include set up data such as student sets and activity templates. Performance measures, over the appropriate time frame, used to assess the performance of either or both an investment manager or investment portfolio. The practice of playing one potential supplier or bidder against another to obtain a lower price, either before or after the submission of a quotation or tender. All days in a month including weekends and public holidays. means any place or premises owned or controlled by the University, but may also specifically refer to a designated operating location such as the Callaghan Campus. The program which has been set up as a central point of enquiry for information, advice and support in managing inappropriate, concerning or threatening behaviours. With regard to Higher Degree by Research it has the same meaning as student. For all other instances it is a person considered for appointment to a position. The period of time between acceptance of offer and termination, withdrawal from, or completion of a higher degree by research program, including periods when a candidate is not enrolled. Expenditure relating to the purchase, creation or subsequent improvement of an asset controlled or owned by the University. Capital expenditure may relate to tangible assets (such as land, buildings, or equipment) or intangible assets (such as intellectual property or long term software licences) that have a useful life beyond 12 months. Expenditure that simply maintains an asset in its current state is an operating expense (repairs and maintenance) and is not capital expenditure. Provides the opportunity for a student to integrate and consolidate knowledge and skills learned throughout the program, enabling a mature reflection upon and cogent analysis of a problem so that the student may develop and demonstrate the capacity and attributes expected of a professional discipline graduate. A measurement of the weighted average carbon intensity (WACI) of the portfolio. The WACI represents the Scope 1 and 2 greenhouse gas emissions for each portfolio company, normalised by sales in US dollars, as a proportion of the portfolio. WACI is the preferred carbon footprint metric recommended by the Financial Stability Board Taskforce or Climate Related Financial Disclosure (TCFD). Employment by the hour and paid on an hourly basis that includes a loading in lieu of benefits. Casual employment may be on an hourly or sessional basis. An ad-hoc booking made by staff or external organisations for meetings, seminars, teaching activities for non-award courses, conferences, orientation activities and any other activities that are not incorporated in the University timetable. The date in each term on which a student / candidate enrolled in a course is deemed to be financially liable for the course. The TAFE NSW’s class management system. When referring to a class attended by Students, a class is any teaching and learning activity of a course. For all other uses of this term, the generic definition applies. An examination where students are not allowed to take notes, books, or other reference material into the examination room, relying entirely on their memory to answer the set questions. Investment vehicle with an External investment manager in which the investment amounts of multiple parties are pooled, and parties share in the investment returns of the pool of assets owned by the vehicle. An organisational unit established within the University by the Council. The principal governance committee of the College. As defined in the University of Newcastle Act 1989. As defined in the University of Newcastle Act 1989. A debit card provided by the University for use by international travellers to access cash withdrawals only. A process which requires that the role be advertised and/or various search strategies used to attract an appropriate pool of candidates. This may be an internal process. As defined in Australian/New Zealand Standard - Guidelines for complaint management in organisations. As defined in Australian/New Zealand Standard - Guidelines for complaint management in organisations. A course within a major or specialisation, which is essential and must be satisfactorily completed to fulfill the requirements of that major or specialisation. Inappropriate, concerning or threatening behaviour exhibited by a student. Enrolment in two programs at the same time. The process of officially validating an award following the completion of program requirements. All information which is disclosed to a party by, or on behalf of, the other party, or which is otherwise acquired by a party from the other party, or any adviser engaged by the other party, which: A panel convened by the School of the Higher Degree by Research (HDR) program in which the candidate is enrolled, for the purpose of confirmation of candidature. Means the document issued through the Australian Government’s relevant department and associated systems, by authorised officers of the University that confirms that an international student is eligible to enrol in a course. The CoE is required under Commonwealth Legislation for the student visa. Appointment of a person who is not employed by the University of Newcastle and who makes a significant contribution to the teaching, research and academic activities of the University without remuneration in the form of salary. Systems or computers connected to the University’s ICT resources (including through non-University equipment). Means formal learning activities which are required to be undertaken by professionals to maintain their ongoing industry accreditation or registration. Students who have completed at least 10 units of study in their program at the University of Newcastle. Has the same meaning as in section 16A of the University of Newcastle Act 1989. The convocation of the University established under section 14 of the University of Newcastle Act 1989. A course within a program which is necessary to fulfil the requirements of that program. Are between the hours of 8am – 9pm. The governing authority of the University established under section 8A of the University of Newcastle Act 1989. A person who is a member of the University Council as described in Section 8B of the University of Newcastle Act, 1989. When referring to a course offered by the University, a course is a set of learning activities or learning opportunities with defined, assessed and recorded learning outcomes. A course will be identified by an alphanumeric course code and course title. Course types include core courses, compulsory courses, directed courses, capstone courses and electives. For all other uses of this term, the generic definition applies. The list of courses approved by the Pro Vice-Chancellors of the Colleges, and under some circumstances by the President of Academic Senate, for offer in a particular term. An academic title conferred by the University on a distinguished academic outside the normal appointment/promotion process and either subsequent to their service to the University, or for the term of their appointment as a visiting or conjoint appointee. When referring to course credit, credit is the recognition of equivalence in content and learning outcomes between different types of learning and/or qualifications. Credit can reduce the amount of learning required to achieve a qualification. For all other uses of this term, the generic definition applies. The credit limits approved by Finance Committee based upon rating agency credit ratings for different categories of defensive investments. Is a process that provides students with agreed and consistent credit outcomes for components of a qualification based on identified equivalence in content and learning outcomes between matched qualifications. Credit transfer involves mapping, comparing and evaluation the extent to which the learning outcome, discipline content and assessment requirements of the individual components of one qualification to another qualification. The Grade Point Average calculated over all units undertaken within the program as per the Grade Point Average (GPA) Calculation Guideline. A domestic applicant seeking admission to the University who is currently undertaking a secondary qualification (e.g. Higher School Certificate (HSC), International Baccalaureate (IB), or interstate equivalent). Investments in cash and fixed interest securities. The process of maintaining value and relevance of Library collections by continually assessing material, and by removing access if necessary. An appointment which is created without going through the Competitive Recruitment Process. Research staff appointed to these roles will be appointed on merit. A course chosen from within a list or group of courses. A directed course list may be attached to a program, or a major within an undergraduate program, or a specialisation within a postgraduate program. As defined by the Disability Discrimination Act 1992 (Cth) (as amended from time to time, or as per any replacing legislation). When used in relation to staff of the University, this is as defined in the applicable and current Enterprise Bargaining Agreement, or the staff member’s employment contract. When used in relation to students of the University, this is as defined in the Student Conduct Rule. When used in relation to a program, this refers to a program for which no new intakes are to be accepted. For all other uses the generic definition applies. When used in relation to a program, this refers to a program for which no new intakes are to be accepted. For all other uses the generic definition applies. The University’s non-restricted assets and includes endowment assets and real property assets not allocated to a specific purpose, accumulated reserves, and provisions. Awards previously offered by the University which Academic Senate have determined will no longer be offered by the University. Any dispute, difference or issue between the parties concerning or arising out of or in connection with or relating to an agreement or the subject matter of an agreement or the breach, validity, rectification, frustration, operation or interpretation of an agreement. An applicant (as defined by the University) who is an Australian citizen, Australian Permanent Humanitarian visa holder, Australian Permanent Resident, or New Zealand citizen (or dual citizenship holders of either Australia or New Zealand). A student (as defined by the University) who is an Australian citizen, Australian Permanent Humanitarian visa holder, Australian Permanent Resident or New Zealand citizen (or dual citizenship holders of either Australia or New Zealand). A gift of money or property made voluntarily to the University with no material benefit to the donor. Includes any named benefactor or philanthropic scholarship. The timetable that is a work in progress available to staff only on the University website. Has the same meaning as section 4 of the Road Transport Act 2013. Is an arrangement whereby a doctoral degree candidate is jointly supervised by the University and another institution, is enrolled at both institutions, and receives two testamurs, each acknowledging the dual award. Each DADD candidature is governed by an individual Candidate Agreement. The date specified in the course outline when an assessment item is to be submitted for marking or another date that may be set by the Course Coordinator. Where one or more persons come together with the common goal of developing and commercialising an innovative idea into a commercially viable product or service. Any non compulsory course which may be undertaken within a program of study. Records communicated and maintained by means of electronic equipment. This is including, but not limited to, emails and electronic documents and spreadsheets. English Language Intensive Courses for Overseas Students. A tertiary preparation program offered to domestic students. A sum of money where the principal is managed in a way that seeks to preserve or grow its value in perpetuity. A period of leave imposed on a Student by the Vice-Chancellor, Deputy Vice-Chancellor (Academic) and Vice President, or Deputy Vice-Chancellor (Research and Innovation) due to concern that the student may be a threat to property and/or a threat to self or others in terms of safety and/or welfare. The enrobing of the Chancellor symbolises the arrival in Newcastle of University classes in the Arts and the arrival of a new academic caste. By wearing their academic gowns to lectures, the academic staff of the University set themselves apart from many in the community when they first arrived. Today, the University is a part of the local community, and the enrobing represents both the community’s acceptance of the University and the University’s responsibility to the community. The system of incorporating ESG considerations into the evaluation of investment manager selection or the determination of investment strategy. A rating of each investment manager’s capability in considering and integrating ESG factors as both investment risks and opportunities into their investment decision-making processes. ESG ratings are provided by the investment portfolio manager and are typically available for most asset classes other than cash. When referring to an Award offered by the University, establishment means the process of approving an award that the University has decided to offer. For all other uses of this term, the generic definition applies. An assessment item that contributes to a learning outcome or learning outcomes of a course. An examination may be undertaken during the teaching period of a course or during the formal examination period. When referring to a student’s learning pathway, exemption means being excused from undertaking preparatory subjects, units, modules or competencies in a course or program, while still being required to undertake the same number of subjects, units, modules or competencies as would be completed if an exemption had not been granted. For all other uses of this term, the generic definition applies. An academic qualification that is conferred when a student has met the program requirements of a linked program within the same field of study as listed in the relevant Awards and Programs Schedule. A party external to the University appointed to manage investments under an investment management agreement, managed investment schemes or partnerships. Any individual or organisation external to the University. Has the same meaning as set out in section 8 of the University of Newcastle Act 1989. In a course, means a student has: a) enrolled in a course which is not required for their program; or b) already successfully completed the course and been awarded a pass mark, or greater; or c) enrolled in a course, and that enrolment will result in the student completing units in excess of that required for their program. The person who is responsible for scheduling Faculty activities within the University of Newcastle Timetabling System , and for authorising Web Room Bookings for spaces managed by that Faculty. It also covers the Timetable Officer (TAFE), who is responsible for coordinating the timetable process for the TAFE NSW classes and for negotiating any shared space. An inability to meet basic living needs. The University’s annual accounting period, ending 31 December. All governments, including Australia’s, try to influence deliberations on issues of importance to them. These activities, when conducted in an open and transparent manner, are a normal aspect of international relations and diplomacy and can contribute positively to public debate. Foreign interference occurs when activities are carried out by, or on behalf of, a foreign actor that are coercive, clandestine, deceptive or corrupting and are contrary to Australia’s sovereignty, values and national interests. A concern which has not been resolved informally, and which is then set out in writing, and forwarded to the University’s Complaints team. The period at the end of each teaching term set aside in the University’s calendar for assessment by way of examination. Learning that takes place through a structured program of learning that leads to full or partial achievement of an officially accredited qualification, course, or program. The approved date for the term at which official course results are released and published. The amount of cash that the controlled entity requires to accumulate or have accumulated at the end of the current financial year for use on operating or capital expenditure activities in future financial years. This amount, together with an outline of the planned future activities shall be described and incorporated into the most recent approved annual budget Is an acknowledged leader working in a field of global significance, engaging with the first tier of international research and/or industry collaborators, building high-performing research teams, and driving or directly supporting the translation of research outcomes through engagement and productive collaboration with partners. Will have equivalent scholarly credentials to a Global Innovation Chair, but will normally be attached to the University for a temporary, time-limited period, generally not less than three weeks and may receive an allowance to support their travel and accommodation costs. A contribution to salary expenses may also be paid at the discretion of the Vice-Chancellor. A Fellowship is generally offered if a world-leading researcher is unable to take up a full-time appointment as a Global Innovation Chair or the University is establishing a relationship with a globally-significant academic/ industry researcher. The Grade Point Average calculated over a set of courses or specified number of courses at a particular level as per the Grade Point Average (GPA) Calculation Guideline. (Noun) Has the same meaning as in section 3(2) of the University of Newcastle Act 1989. All investment asset classes except defensive investments, fixed interest, and cash. An assessment undertaken by a relevant health or occupational professional regarding whether a student has the capacity to meet conduct, performance, and/or compliance requirements of a professional experience. As defined in the Health Records and Information Privacy Act 2002, or any replacing legislation. Is a postgraduate university degree involving a unique supervised research project. These degrees are either a Masters of Philosophy, or a Doctoral degree (either Professional Doctorate or a PhD). The person appointed by the Head of School or Deputy Head of School, or where more than one such person is appointed, the person assigned the responsibility as principal supervisor. The staff member who is facilitating the recruitment on behalf of the School/Unit/Division/College. This is typically the supervisor of the vacant position. For sessional academic staff, this is typically the Head of School or their nominee. An honorary degree conferred by the University, without examination, as a mark of esteem. An honorary degree conferred by the University, without examination, as a mark of esteem. Any individual, organisation, institution, employer, agency, workplace, or body with whom a student is undertaking professional experience. The member of Human Resource Services (HRS) appointed as the business partner for the relevant Unit or College. All information and communication technology resources and facilities. Has the same meaning as in the Health Practitioner Regulation National Law (NSW). A quiz, test, laboratory assignment, tutorial exercise, or any other work that is undertaken in a classroom during the term and is used to measure student learning outcomes and determine the student’s final result of a student in a course. A separate legal entity that is controlled and operated by a separate governing body independent of the University. An investment with the Investment portfolio manager or an External investment manager in which the University’s investments are held directly for the benefit of the University and are not co-mingled with investment amounts of other parties. Learning gained through work, social, family, hobby or leisure activities and experiences. It is not organised or structured in terms of objectives, time, or learning support. A body of information, knowledge or data that is organised as a single entity and has value to the University. A senior business, college or unit manager whom the University has authorised to collect, create, retain and maintain information within their assigned area of control. Intellectual property (IP), as defined by the World Intellectual Property Organisation, refers to creations of the mind: inventions; literary and artistic works; and symbols, names and images used in commerce. Intellectual property is divided into two categories: All present and future rights to intellectual property including any inventions and improvements, trademarks (whether registered or common law trade marks), designs, copyright, any corresponding property rights under the Laws of any jurisdiction and any rights in respect of an invention, discovery, trade secret, secret process, know-how, concept, idea, information, process, data, or formula. An applicant (as defined by the University) who is not an Australian citizen, Australian Permanent Resident or New Zealand citizen (or dual citizenship holders of either Australia or New Zealand). See also International Student. A student (as defined by the University) who is not an Australian citizen, Australian Permanent Resident or New Zealand citizen (or dual citizenship holders of either Australia or New Zealand). This includes students who will be studying offshore and those who will be studying onshore and have a student visa, provisional residency, temporary residency, bridging visa, or any other category of non-permanent visa for Australia. A rating assigned by the Investment portfolio manager to an external investment fund of B+ or higher. An external entity responsible for safekeeping securities, and collections and disbursements of related payments and receipts attaching to the securities. Additional services may include investment performance reporting. A consultant approved by Finance Committee and appointed under an investment advice and management agreement to advise on and manage the University’s investment portfolio. An arrangement for which two or more parties have joint control and are bound by a contractual arrangement. the Bachelor of Medicine or Bachelor of Medical Science and Doctor of Medicine as delivered in partnership by University of Newcastle and University of New England. A Joint Arrangement where parties (which includes the University and another entity or entities, whether incorporated or not) share joint control and have rights to the assets and obligations for the liabilities relating to the arrangement. A Joint Arrangement (which includes the University and another entity or entities, whether incorporated or not) where control is equally shared and each party has joint rights to the net assets of the arrangement. Is an arrangement whereby a doctoral degree candidate is jointly supervised by the University and another institution, is enrolled at both institutions and receives one award bearing the seals of both institutions. Each JADD candidature is governed by an individual Candidate Agreement and a JADD Agreement between the collaborating institutions. All applicable statutes, regulations, by-laws, ordinances or subordinate legislation in force from time to time anywhere in Australia, whether made by the Commonwealth, a State, a Territory or a local government and, where the context permits, includes the common law and equity. A staff member in a position of leadership of other employees, staff, students, and contractors such as Course Coordinators and Program Convenors, that may or may not involve responsibilities as a direct supervisor. The web-based system used to help facilitate online interactions between staff and students in their learning and teaching activities. In accordance with the AQF definitions, the expression of a set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning. Any timetabled activity labelled ‘lecture’ in the University’s timetabling and room booking system. All teaching academics including lecturers (of all levels), sessional academics and conjoint academics. Associate Lecturer Lecturer Senior Lecturer. Associate Professor. Professor. Magnitude of a risk or combination of risks, expressed in terms of the combination of their consequence and likelihood. A user/s of the Library, including members of the public and visitors. A registered Library client(s) including staff, students, members of University Council and honorary title holders. Stands for long term pool, which holds an amount equal to total discretionary capital not allocated to the Short Term Pool (STP), with investments held for a period in excess of 3 years, or in perpetuity. The University Mace was gifted to the University of Newcastle in 1965 by the University of New South Wales. By tradition the Mace must be gifted by another university. The University of New South Wales - of which the University was a college from 1951 to 1964 - gave the University of Newcastle its Mace on the grant of Newcastle's autonomy. The presentation of the Mace symbolises the University’s association with the scholarly community and is a reminder of the national and international obligations of the University. When referring to a program major, this is a sequence of courses approved by the Program and Course Approval Committee, which students may be required to complete as part of their undergraduate program (except undergraduate Diplomas). Each major will contain at least 80 units with at least 60 unique units. For all other uses of this term, the generic definition applies. The Chancellor’s Medal of Office. Is a change to a current policy document, as defined by the Policy Framework, that is of an insubstantial nature, not affecting the intent of the document. The Board responsible for registering practitioners and students, as well as other functions, for their particular profession. An example is the Psychology Board of Australia. A linked series of postgraduate coursework programs within the same discipline area, which progress from a lower to a higher qualification e.g. from a graduate certificate, to a graduate diploma, to a masters, to a masters honours or to a professional doctorate. The system of naming awards and programs offered by the University. In relation to an entity, the executive within the University that has oversight for the governance and business activities of the entity. Means conduct by a student that is defined as non-academic misconduct in the Student Conduct Rule. Non-academic misconduct by a student who has entered into a Student Occupancy Agreement with the University and is related to the student’s tenancy. Learning that takes place through a structured program of learning but does not lead to an officially accredited qualification. A domestic applicant seeking admission to the University who has started or completed additional studies since completion of their secondary qualification. Visitors, students, or conjoint appointees who are not salaried appointments in the Human Resources system. As directed or approved by a staff member who has relevant delegated authority. Has the meaning given in the Corporations Act 2001 (Cth), or any replacing legislation. An examination where students are allowed to take notes, books, or other reference material into the examination room. The amount of cash that the controlled entity requires on a daily basis for the conduct of its ordinary operating activities. It should generally equate to no more than the average total operating expenditure incurred in one month according to the most recent approved annual budget. An arrangement where an existing University staff member is seconded to an external organisation for a fixed term duration. A mark that is determined by combining the percentage results awarded in an end-on Honours degree for each Honours course including the final honours research component (total 80 units) and taking into account the unit weighting of each course/component. Two or more programs bundled together and offered to and/or accepted by an international student. A mark of P rather than a percentage mark where P/NP is the grading basis. A mechanism to allow students to move through qualification levels with full or partial recognition for the qualifications and/or learning outcomes they already have. The principal governance committee for the Pathways and Academic Learning Support Centre. The process set by the University that is undertaken between employees and their manager or supervisor where an open dialogue takes place about performance, goal setting, and development planning. Has the same meaning as in the Privacy and Personal Information Protection Act 1998 (NSW). In relation to a party, any employee, officer, agent, contractor, sub-contractor, student or volunteer of that party. The Petition is a leather-bound copy of a document compiled by the Newcastle University Establishment Group in 1951. A deputation gained audience with the then NSW Minister for Education, the Honourable Robert Heffron, who told the Establishment Group that if they could find 200 firm candidates for tertiary education in Newcastle, a university could be established. The Group collected 357 names from across Newcastle and the Hunter Valley region. The presentation of the Petition to the Chancellor by the student representatives symbolises the desire of the people of this region for a university education which inspired the creation of the University of Newcastle. Incoming Chancellors sign this petition as a gesture to those who fought for the establishment of our University. By adding their name to those who sought an education in Newcastle, they mark a covenant that this demand will continue to be heard and supported. Is a Doctor of Philosophy degree, referred to as a Doctoral Degree (Research) by the Australian Qualifications Framework. Is the non-current investment pool for Philanthropic funds held by the University and used to support philanthropic activities, including trusts. Philanthropic funds include those with specific or general philanthropic spending requirements which may be held for distribution in one or more years or in perpetuity. is the presentation of the thoughts or works of another as one's own. Without limiting the generality of this definition, it may include: The repository of policy documents published on the University website. Includes a gift or payment made to, or for the benefit of: Any qualification being at the level of Graduate Certificate or above. An award granted after the death of the recipient. An anglicised name, abbreviated name or acceptable nickname by which a student wishes to be referred. A condition or requirement which must be fulfilled for enrolment to a course. The date that is after the census date, and is set by the University in each term for each course as the last date for withdrawal from that course. Such withdrawals will not appear on academic transcripts but financial obligations will apply and the course withdrawn from will count towards the students’ academic progress. The surname/last name/only name/family name, as identified on a passport or birth certificate. The highest qualification, usually the main or last program, in a packaged program. The overarching activities, processes and systems undertaken to acquire goods and services for the University. The defined and structured way in which the University will approach the market and conduct the tender process for any given procurement, taking into account risk and the nature of the goods or services. Has the same meaning as vocational placement in the Fair Work Act 2009 (Cth). When referring to learning, a program is a sequence of approved learning, usually leading to an Award. For all other uses of this term, the generic definition applies. The academic staff member with overall responsibility for the management and quality of a program. Students will be provided progressive results on their progress throughout the program by their Course Coordinator, supervisor or program convenor. The timetable that is published on the University’s website as at the re-enrolment date. A document developed by a student with disability and the University’s AccessAbility Team which records reasonable adjustments. Expenses that would reasonably be expected to occur as a result of the exercise of duties for the University body. A domestic applicant seeking admission to the University who holds an assessable secondary qualification, completed within the 2 years prior to admission, and who has not completed additional studies since completion of their secondary qualification. A formal qualification which has been assessed in English and where successful completion indicates a person has met the standard for admission at the University. Means an assessment of an individual’s prior learning to determine where credit will be granted. RPL includes formal, informal, and non-formal learning. An Australian educational institution listed in the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) and therefore having a current CRICOS provider number/code. Any type of storage device that can be removed from an ICT resource while the system is running. As defined in the Australian Code for the Responsible Conduct of Research, or any replacing Code or document. Means demonstrating one or more of the following: jointly supervised PhDs, jointly published papers, doctoral candidate exchange, academic visitor programs and joint ongoing research projects. Means conduct by a student that is defined as research misconduct in the Student Conduct Rule. As defined by the Australian Code for Responsible Conduct of Research, or any replacing Code or document. Request for Quotation - the procurement method used by the University when detailed specifications of a good or service are known and competitive bids are to be evaluated mainly on price. Effect of uncertainty on objectives. Note: An effect is a deviation from the expected, whether it is positive and/or negative. An organisation’s approach to assess and eventually pursue, retain, take or turn away from risk. The overall process of risk identification, risk analysis, and risk evaluation. The co-ordination of activities to optimise the management of potential opportunities and reduce the consequence or impact of adverse effects or events. Systematic application of management policies, procedures, and practices to the activities of communicating, consulting, establishing the context, and identifying, analysing, evaluating, treating, monitoring, and reviewing risk. Description of any set of risks. An arrangement between a staff member and the University where the staff member agrees to forgo part of their salary on a pre-tax basis in return for benefits of a similar value provided by the University (or someone associated with the University). Salary packaging is also commonly referred to as salary sacrificing. An organisational unit forming part of a College or Division, responsible for offering a particular course. The first/other/ given name(s), as identified on a passport or birth certificate. The temporary transfer of an individual to another School/ Unit or employer, to enhance staff development and build organisational knowledge and relationships. A committee convened to assess candidates under consideration through competitive recruitment. The applicant’s rank determined for the purpose of undergraduate admission, inclusive of any adjustment factors. Deputy Vice-Chancellor, Pro Vice-Chancellor, Global Innovation Chair, Global Innovation Professorial Fellow, Head of School, Director or equivalent. A system mechanism for flagging a student’s service status. A negative service indicator indicates that the student has outstanding tuition fees or library fines. A positive service indicator, indicates that the student has a surplus balance due to an overpayment. Has the same meaning as defined in AASB 128(5). The University Annual Report further defines this as 20% to 50% or more of the voting power. Stands for Strategic Investment Pool, which holds an amount equal to the total discretionary capital not allocated to the IMFI or Philanthropic Pool, with investments held for a period in excess of 3 years. The University of Newcastle operates a number of social media channels including blogs, Facebook pages, Twitter accounts and an official YouTube channel. The University's official social media channels refer to all channels established by a University staff member/business owner that supports University matters. When referring to a program, a specialisation is a sequence of courses, approved by the Program and Course Approval Committee, which students may be required to complete as part of their postgraduate coursework program. For all other uses of this term, the generic definition applies. An entity that provides specialist shareholder voting services and exercises shareholders’ voting rights on behalf of the University in accordance with an agreed voting mandate. Is credit granted towards specific courses of a program of study. Means a person who was at the relevant time employed by the University and includes professional and academic staff of the University, by contract or ongoing, as well as conjoint staff but does not include visitors to the University. The approved program of study that comprises the courses that may be core to the program, courses that may be compulsory within a major of the program, and courses that are directed. An incorporated entity which possesses one or more of the following characteristics: The group that has oversight of early stage investment in start-ups, comprising representation from University staff and external experts. The process whereby an institution cares for and protects its philanthropic support – its gifts and those who give them - in a way that responds to the donor’s expectations and respects the act of giving. Stands for short term pool, which holds an amount sufficient for working capital and short term cash flow requirements, with investments generally held for a period of up to 3 years. A person formally enrolled in a course or active in a program offered by the University or affiliated entity. An academic staff member appointed by the University to receive and manage reports of academic misconduct. Is a senior Student Academic Conduct Officer (SACO) appointed by the Deputy Vice-Chancellor (Academic) and Vice President. The SACO Coordinator works closely with SACOs to develop relevant training materials and resources, and to provide training and support for SACOs through workshops and consultations. The SACO Coordinator draws relevant issues to the attention of the Deputy Vice-Chancellor (Academic) and Vice President and provides advice to SACOs, Heads of School, and Pro Vice-Chancellors on issues of concern. Is located at Callaghan, Ourimbah, Newcastle and Port Macquarie or the administrative units for students enrolled at Sydney or Singapore. Academic misconduct, non-academic misconduct and/or research misconduct. Is the confidential register used by the University of Newcastle to record incidents of student misconduct, whether academic, non-academic or research. Only authorised officers have access to the SMR. Student placement provides opportunity for a student to apply theory and skills learned at university in a professional workplace. Student placements include Work Integrated Learning (WIL), professional placements, practicum, internship, clinical placements, and any other form of professional, industrial or vocational experience in a real work environment that requires non-paid participation. Student placement will usually be arranged by the University and will form part of a course and/or a program requirement. Is a fee collected by the University to fund non-academic student services and amenities. A set of activities within a standard program of study which must be scheduled to avoid clashes. This set of activities may involve more than one College or School and more than one Campus. Staff members with direct supervisory responsibility for other staff within the workplace (a Supervisor may also be member of Senior Management, with duties as an Officer as defined in the Work Health and Safety Act 2011, or any replacing legislation). The temporary termination of a student’s rights and privileges for a specified period of time, which may include: An individual responsible for the installation and maintenance of an information system, providing effective information system utilisation, adequate security parameters, and sound implementation of established Information Security policy and procedures. An authorised individual who has been allocated responsibility by the University and is held accountable for an ICT resource. When referring to an academic period, term means a period of time aligned to an academic year for the delivery of a course in which students enrol and for which they are usually charged fees for example semesters, trimesters, summer, winter or full-year term. The academic year for a term is determined by the academic year in which the course commences, not concludes. For all other uses of this term, the generic definition applies. A ceremonial document presented to a graduate upon the successful completion of their program. A dissertation involving research by a candidate for the award of a Higher Degree by Research (HDR) qualification. A person or group other than the University or any of the University’s partner institutions. The form used for the collection of data to inform the timetable, specifically regarding staff availability for the upcoming year. The total amount of funds invested within the Strategic Investment Pool, Philanthropic Pool and the Internally Managed Fixed Interest portfolio. It does not include listed or unlisted shareholdings of the University. Investment assets limited to fixed interest, cash, listed equities, and real property. Includes caring responsibilities, cultural or religious commitments, commitments within the Australian Defence Forces or similar international bodies, commitments as an elite athlete to attend an event, obligations to jury duty, or another commitment that cannot by its nature be rescheduled. Refers to any qualification up to and including the level of a Bachelor Honours degree. When referring to an academic unit, unit means the proportional amount of academic credit allotted to a course. This term is used to define the requirements for a program award of the University and indicate a student’s enrolment load. For all other uses of this term, the generic definition applies. The unit value for the course: 5,10, 15, 20, 25, 30, 35, 40, 50, 60, 70 or 80 units. The University of Newcastle, a body corporate established under sections 4 and 5 of the University of Newcastle Act 1989. Work that the University has directed to be undertaken which is required, essential, and beneficial for the functions of the University. This includes, but is not limited to, attending meetings, conferences or fieldwork, but does not include activity that is not location specific, e.g. email management, writing papers. University business may be undertaken by staff and non-staff. Infrastructure owned, maintained or supported by the University. Any resources of the University including the staff member’s work time or duties, facilities, equipment, systems, IT networks, other staff resources and the University’s name, logo or any other identifying mark or brand of the University. Appropriately trained staff members who are able and available to assist others in resolving workplace concerns or conflicts. Travel on pre-approved University business, away from the University traveller’s primary workplace. Travel to and from the University to begin or end employment is excluded. Staff and non-staff travelling on pre-approved University business. Spouses, partners and dependants of the traveller are excluded. Is credit granted towards directed or elective courses of a program of study. Has the same meaning as section 4 of the Road Transport Act 2013. Appointment of an academic who is invited from an interstate or overseas institution to contribute to the academic activities of the University without remuneration in the form of salary. Identifies the notional duration of all activities required for the achievement of the learning outcomes specified for a particular AQF qualification type. It is expressed in equivalent full-time years. Means an individual, other than a visiting or conjoint appointment, Higher Degree by Research candidate or participant in a formal student exchange program, who is invited to participate in research activities without being employed or remunerated by the University. This includes international placements and a University of Newcastle student with approval to participate in research activities outside of their assessable course or program requirements. An international volunteer researcher would normally: A capability that identifies, mitigates and remediates vulnerabilities in devices or software that are likely to be used by attackers to compromise the confidentiality, integrity and/or availability of systems or data. The average mark in the units of study completed by a student, weighted according to the unit value and academic level of the particular course. The disposal of unused duplicates, damaged and/or mutilated material, superseded, and duplicated editions. Means an individual who is approved to undertake vocational work experience at a University facility without remuneration in the form of salary. In the context of the Higher Education Standards Framework (Threshold Standards) 2021 (HES Framework), work-integrated learning (WIL) encompasses any arrangement where students undertake learning in a work context as part of their course requirements. WIL can be undertaken as part of coursework or research training. Any day other than Saturday, Sunday, or a public holiday in Newcastle, on which business may be conducted.Return to TopA
i. falsification of data;
ii. using a substitute person to undertake, in full or part, an examination or other assessment item;
iii. reusing one's own work, or part thereof, that has been submitted previously and counted towards another course without permission from the relevant course coordinator; iv. making contact or colluding with another person, contrary to instructions, during an examination or other assessment item;
v. bringing material or device(s) into an examination or other assessment item other than such as may be specified for that assessment item;
vi. making use of computer software or other material and device(s) during an examination or other assessment item other than such as may be specified for that assessment item; or
vii. contract cheating or having another writer compete for tender to produce an essay or assignment and then submitting the work as one’s own.Return to TopB
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(a) is by its nature confidential;
(b) is designated by the other party as being confidential; or
(c) the party knows or ought to know is confidential,
but does not include information which:
(d) is or becomes public knowledge other than through a breach of confidentiality;
(e) was already in the possession of a party and not subject to an obligation of confidentiality;
(f) is lawfully received from a third party; or
(g) is independently developed by a party.Return to TopD
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i. copying or paraphrasing material from any source without due acknowledgment
ii. using another person's ideas without due acknowledgment
iii. collusion or working with others without permission, and presenting the resulting work as though it was completed independently.
(a) a political party;
(b) an elected member of Parliament or of a local council; or
(c) a candidate or group of candidates in a federal, state or local council election.
Examples of political donations include:
(a) a donation of money;
(b) a contribution, entry fee or other payment to participate in a fundraising event or function which is primarily a political fundraiser and payment forms part of the proceeds of the event;
(c) gifts or prizes for a political fundraiser or purchasing items at a political fundraiser; and
(d) use of University facilities at no cost or at a reduced fee to political parties or political candidates for the purpose of political fundraising.Return to TopR
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• It is incorporated as a separate legal entity;
• It has a valid constitution and shareholders agreement, to which the University is a party;
• The University’s investment in the Start-up is considered material, in terms of its relative size and/or strategic importance, as determined by the Start-up Investment Group (SIG); and
• It is required to prepare audited general purpose financial statements.
(a) suspension from attendance at lectures, seminars, tutorials, practical classes, supervisor meetings or similar periods of instruction
(b) withdrawal of the right to use, enter or to be within the Premises and/or
(c) suspension from representing the University.Return to TopT
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i. be at least eighteen years of age;
ii. have been studying or engaged in their field of expertise for at least the last twelve months prior to the visit;
iii. have sufficient English proficiency to undertake a research program;
iv. have adequate health insurance;
v. not be enrolled at post-graduate level at another Australian institution; and
vi. hold an appropriate visa for the purpose and duration of stay.Return to TopW