(1) This procedure outlines the (2) The roles of Deputy Vice-Chancellor, Chief Operating Officer, Pro Vice-Chancellor, (3) External (4) The recruitment of a Deputy Vice-Chancellor or Chief Operating Officer will be initiated by the Vice-Chancellor due to a vacancy, impending vacancy or the creation of a new position. (5) The Vice-Chancellor can make recommendations in relation to the creation (or disestablishment) of a Deputy Vice-Chancellor position or Chief Operating Officer position to the Chancellor's Committee of (6) The Vice-Chancellor, in consultation with HRServices, will consider and determine the recruitment strategy and selection techniques to be utilised. (7) A summary of the recruitment process that is undertaken will form part of the report to the (8) The recruitment of a Pro Vice-Chancellor will be initiated by the Vice-Chancellor due to a vacancy, impending vacancy or creation of a new position. (9) The Vice-Chancellor can approve the creation (or disestablishment) of a Pro Vice-Chancellor position. (10) The Vice-Chancellor, in consultation with HRServices, will consider and determine the recruitment strategy and selection techniques to be utilised. (11) A summary of the recruitment process that is undertaken will form part of the report to the (12) The recruitment of a (13) The Executive Committee member will inform the Vice-Chancellor that a (14) If the Vice-Chancellor is satisfied that the (15) As an alternative to identifying individual (16) The recruitment of a Head of School will be initiated by the relevant Pro Vice-Chancellor due to a vacancy, impending vacancy or the creation of a new position. (17) The Vice-Chancellor may approve the creation (or disestablishment) of a Head of School position. The Vice-Chancellor may approve the use of the title "Dean" in relation to a Head of School role. (18) Any determination to recruit a Head of School will be informed by a strategic analysis of the (19) The Pro Vice-Chancellor will be accountable to the Vice-Chancellor for the oversight and the completion of the recruitment process. (20) The recruitment of a Director will be initiated by the (21) Any determination to recruit a Director will be informed by a strategic analysis of the business unit, its (22) The (23) A position description which includes information about the position, the selection criteria, leadership behaviours, qualifications and skills required for a role described in this procedure will be created and approved by the Vice-Chancellor. (24) The Pro Vice-Chancellor will provide advice in regards to a Head of School position description. (25) The (26) The Vice-Chancellor will provide advice in regards to a (27) The selection criteria for the identification of a (28) The criteria for identifying a (29) The minimum recruitment strategy and selection techniques are shown below in Table A. In general, the selection process will be more comprehensive than the minimum requirement in order to ensure the best selection decision is made and that there is a high level of confidence in the capability of the selected (30) The Vice-Chancellor may approve appointment without the minimum selection process where it is determined that this is not required to ensure a strong appointment. (31) If a (32) Selection Committees are responsible for validating and assessing information about candidates and making a recommendation to appoint or not appoint a (33) Selection Committee members are also responsible for ensuring:- (34) (35) Shortlisting is the process of selecting (36) (37) A Selection Committee may choose to shortlist a (38) After the shortlisting meeting, HRServices will notify the shortlisted (39) An interview will be arranged by HRServices or the Recruitment Agency for the shortlisted (40) The interview should allow the Selection Committee members to ask questions and seek clarification to gather information from (41) At the conclusion of the interview, the (42) During deliberations, the Selection Committee Chair should generally offer their ranking and comments after hearing the ranking and comments from other Selection Committee members. All information gathered by the Selection Committee during the selection process should be considered in the deliberations, such as leadership assessment information, additional interview information, seminars, site visits, any reference checks already conducted or any other selection element used. (43) The Selection Committee will also determine if any (44) If no (45) The purpose of a reference check is to seek information relevant to the selection criteria which may confirm (or otherwise) the (46) Reference checks should be conducted before an offer of employment is made. (47) Reference checks may be conducted by the Recruitment Agency or by the Selection Committee Chair (or representative nominated by the Chair). (48) Unless expressly authorised by the Selection Committee Chair, (49) A Selection Committee member cannot be a referee, unless otherwise approved by the Chair. (50) A written summary of reference checks should be prepared by the person conducting the reference check. (51) Where a (52) The Vice-Chancellor will make a determination on the re-appointment of the Deputy Vice-Chancellor and Chief Operating Officer in consultation with the Chancellor. The process for making this determination is at the discretion of the Vice-Chancellor and should include consideration of the incumbent's performance, their contribution to the broader (53) The Vice-Chancellor will provide a report to the Chancellor's Committee of (54) The Vice-Chancellor will make a determination on the re-appointment of the Pro Vice-Chancellor. The process for making this determination is at the discretion of the Vice-Chancellor and should include consideration of the Pro Vice-Chancellor's performance, their contribution to the broader (55) The Vice-Chancellor will provide a report to the (56) The Vice-Chancellor will make a determination on the re-appointment of a (57) The Vice-Chancellor will make a determination on the re-appointment of the Head of School upon recommendation from the Pro Vice-Chancellor. The process for making this determination is at the discretion of the Pro Vice-Chancellor and will include consideration of the Head of School's performance in the role, their contribution to the broader (58) The Vice-Chancellor will make a determination on the re-appointment of the Director upon recommendation from the (59) Records relating to the filling of vacancies must be retained for a minimum of two years after the recruitment process is finalised and then destroyed, per the State Records Act 1998 (NSW). This includes:- Recruitment, Selection and Appointment of Senior Staff Procedure
Section 1 - Introduction
Top of PageSection 2 - Procedure
Recruitment of Roles
Deputy Vice-Chancellor or Chief Operating Officer
Pro Vice-Chancellor
Global Innovation Chair and Global Innovation Professorial Fellow
Head of School
Director
Position Description and Selection Criteria
Selection Process
Table A
Type of Role
Minimum Recruitment Strategy and Selection Techniques
Deputy Vice-Chancellor, Chief Operating Officer, Pro Vice-Chancellor, Head of School and Director
Selection Committees
Table B
Role
Selection Committee Establishment Requirements
Deputy Vice-Chancellor or Chief Operating Officer
Pro Vice-Chancellor
Shortlisting
Interviews
Deliberations
Reference Checks
Obtaining Approval
Table C
Role
Approval Process
Re-Appointment
Deputy Vice-Chancellor and Chief Operating Officer
Pro Vice-Chancellor
Global Innovation Chair
Head of School
Director
Record Keeping
View Current
This is not a current document. It has been repealed and is no longer in force.
- External competitive recruitment via a Recruitment Agency
- Interview
- Leadership Assessment (recommended)
- Reference Checks
- Interview
- Leadership Assessment (recommended)
- Reference Checks
- Direct appointment
- Reference checks
The Vice-Chancellor will convene a Selection Committee which will usually comprise:
- the Vice-Chancellor (Chair);
- the Chancellor (or Deputy Chancellor);
- a member of the Council nominated by the Chancellor;
- the President of Academic Senate ;
- up to 2 senior members of staff appointed by the Vice-Chancellor, one of whom will usually be a Deputy Vice-Chancellor or Pro Vice-Chancellor;
- up to 2 external persons appointed by the Vice-Chancellor;
- Chief People and Culture Officer.
The Vice-Chancellor will convene a Selection Committee which will usually comprise:
- the Vice-Chancellor (Chair);
- up to 2 Deputy Vice-Chancellors;
- the President of Academic Senate ;
- up to 3 senior members of staff appointed by the Vice-Chancellor;
– up to 2 external persons appointed by the Vice-Chancellor; and
- Chief People and Culture Officer
The Vice-Chancellor will convene a Selection Committee which will usually comprise:
– the Vice-Chancellor (Chair);
– Deputy Vice-Chancellor (Research and Innovation) or Deputy Vice-Chancellor (Academic) and Vice President;
- College Pro Vice-Chancellors (as appropriate);
– up to 2 senior members of staff appointed by the Vice-Chancellor, including where appropriate an academic in the relevant field of research;
– up to 2 external persons appointed by the Vice-Chancellor; and
– Chief People and Culture Officer
Head of School
The Vice-Chancellor will convene a Selection Committee which will usually comprise:
– the Vice-Chancellor (Chair);
– Pro Vice-Chancellor (of relevant College );
– a Deputy Vice-Chancellor;
- the President Academic Senate ;
– up to 2 senior members of staff appointed by the Vice-Chancellor, including where appropriate a Director of a Priority Research Centre
- up to 2 external persons appointed by the Vice-Chancellor on advice of the Pro Vice-Chancellor; and
– Chief People and Culture Officer.
Director
The Vice-Chancellor will convene a Selection Committee which will usually comprise:
– the Vice-Chancellor (Chair);
– a Deputy Vice-Chancellor or Chief Operating Officer;
– up to 2 members of staff appointed by the Vice-Chancellor,
– Chief People and Culture Officer;
– Additional member or members as determined to be appropriate by the Vice-Chancellor
Deputy Vice-Chancellor, Chief Operating Officer
The Vice-Chancellor will make a recommendation to the Chancellor's Committee of Council , which will approve or otherwise the appointment of the candidate .
The Vice-Chancellor will determine the terms and conditions of employment.
Pro Vice-Chancellor
The Vice-Chancellor will approve or otherwise the appointment of the candidate and will determine the terms and conditions of employment.
The Vice-Chancellor will prepare a report to the Council for noting via the Chancellor's Committee on the recruitment process and appointment.
The Vice-Chancellor will approve or otherwise the appointment of the candidate and will determine the terms and conditions of employment.
Head of School
The Vice-Chancellor, in consultation with the Pro Vice-Chancellor, will approve, or otherwise, the appointment of the candidate . The Vice-Chancellor will determine the terms and conditions of employment following a recommendation from the Pro Vice-Chancellor.
Director
The Vice-Chancellor, in consultation with the Hiring Manager , will approve, or otherwise, the appointment of the candidate . The Vice-Chancellor will determine the terms and conditions of employment following a recommendation from the Hiring Manager .