• Section 1 - Introduction
• Section 2 - Aims of the Policy
• Section 3 - Statement of Principles
• Section 4 - Costing / Responsibilities
• Section 5 - Appendix 1
• University Donor Recognition Program - Recognition Table

Section 1 - Introduction

(1) The University of Newcastle acknowledges the importance of recognising the support provided by its many supporters and benefactors.

(2) Through membership of the Australian Vice Chancellor's Committee, it is committed to the 'Code of Practice for Australian University Philanthropy' which requires that "all donors receive appropriate acknowledgment and recognition" (Clause 15).

Section 2 - Aims of the Policy

(3) The University Donor Recognition Policy:

1. fosters the development of an active culture of benefactor recognition;
2. recognises the need for a uniform approach to benefactor recognition to ensure equity and consistency across the institution;
3. accommodates the different conditions that may apply when donations are made (eg. donation in perpetuity, payment in annual instalments, lump sum for use within a calendar year);
4. provides incentives for companies and individuals to offer support; and
5. is supported by Guidelines for Implementation of the University Donor Recognition Program in Appendix 1 which assist relevant officers to understand and fulfil their stewardship responsibilities.

Section 3 - Statement of Principles

(4) The Recognition Program is based on the following principles:

1. all donations to the University must be registered through the University Foundation;
2. adoption of the Donor Recognition Table (Appendix 1) which uses a single recognition principle – ie. the accumulated funds (or estimated accumulated value of non-financial payments) received from a donor;
3. adoption of a commencement date of 1992 to calculate accumulated totals/values;
4. recognition of donors prior to 1992 will be at the discretion of the relevant Pro Vice-Chancellors or Divisional Heads, in consultation with the Chief Executive Officer, UON Foundation;
5. with the exception of donors in the Chancellor's Club, responsibility for donor recognition shall be the responsibility of the relevant Pro Vice-Chancellors and/or Divisional Heads. The Chief Executive Officer, UON Foundation, shall be responsible for Chancellor's Club donor recognition and be responsible for overall coordination of, and annual reporting on, donor recognition;
6. the establishment of special recognition programs for specific campaigns and projects undertaken by the University, and the maintenance of existing recognition arrangements, are not precluded by the Program; however all arrangements which fall outside the Program must be approved by the relevant Pro Vice Chancellor(s) and Head(s) of Division in consultation with the Chief Executive Officer, UON Foundation, and all donations towards these will add to the accumulated totals given by the donor(s);
7. the Policy will be reviewed every 5 years to ensure that the defined levels of recognition retain comparable economic value and that the benefits for each level of recognition remain appropriate;
8. the periods over which donors are recognised may vary according to the specific nature of the gift. Donors in the Chancellor's Club will be recognised in perpetuity; and
9. none of the recognition tokens available through the Donor Recognition Program shall be available for sale, or used in any other promotional activity, thereby ensuring the exclusivity of the range and symbolism of the donor relationship. Recognition tokens will be sufficiently distinct from commercial memorabilia items so as not to be confused.

Section 4 - Costing / Responsibilities

(5) Unless otherwise negotiated through the University Foundation, responsibilities and costs associated with Purdue, Auchmuty and Tanner Club donor recognition will be assumed by the relevant faculties or divisions. In the case of the Chancellor's Club, responsibilities will be assumed by the University Foundation, and costs will be met by the Office of the Vice-Chancellor. Costs associated with the donor recognition program are included in the Guidelines for Implementation in Appendix 1.

Section 5 - Appendix 1

University Donor Recognition Program - Recognition Table

(6) All donations to the University, must be registered through the UON Foundation.

(7) The relevant Pro Vice Chancellor(s) and/or Head(s) of Division may approve recognition arrangements which fall outside the provisions of the Recognition Table.

(8) The UON Foundation will coordinate the Donor Recognition Program

(9) Unless otherwise negotiated through the UON Foundation, responsibility for Purdue, Tanner and Auchmuty Club donor recognition will be the responsibility of the relevant Pro Vice-Chancellors and/or Divisional Heads.

(10) Each Faculty will nominate an administrative Donor Recognition contact person

(11) An annual Stewardship Audit will be completed by the UON Foundation.

(14) Notes:

1. *Access to University facilities, to include:
2. Access to Library (full academic staff rights and privileges) – cost $75 per annum
3. Staff parking validation sticker (but not actual parking costs)
4. Use of Sporting facilities (regarded as members of staff for purpose of the use of sporting facilities)
5. ** Naming Rights – as per Policy on Naming Rights
6. *** Accumulated totals will be monitored for qualification of Club status
7. ****TBD Items to be determined