(1) The Access and Use of Corporate Data Procedures provides a framework for (2) This procedure applies to (3) The intent of this procedure is to provide a clear framework for the use and access of corporate data to ensure that it is used appropriately and in accordance with relevant policy and legislation. (4) Refer to the Corporate Data Access Flowchart. (5) The following principles apply for data that is to be used for internal quality assurance and benchmarking purposes: (6) Qualitative data should be checked to ensure de-identification and anonymity. (7) For purposes of internal quality assurance or continuous improvement, information can be sought from Newcastle Information and Analytics (NINA) Visual Analytics Portal, the Management Information System (MIS) Portal, Faculty Quality Assurance folders, and NUSTAR, among other sources. If you are not an authorised user of NINA or the MIS, contact the Strategy, Planning and Performance Unit to discuss gaining access. For other systems, please discuss your request with your (8) Requests that cannot be answered through these systems should be submitted via an Information Request Form. Please ensure adequate time between the request for information and the date that you require the data. (9) Once a request for corporate data has been received via the Information Request Form, the relevant business unit will seek permission from the appropriate (10) In situations of sensitivity, the Deputy Vice-Chancellor (Academic) and Vice President (DVCAVP) will need to approve the request. Situations of sensitivity may include but are not limited to: situations that may impact on the reputation of individuals, groups, or units within the (11) With approval, the relevant business unit will extract the data to be provided to the requestor. (12) If the request for data is not approved by the appropriate (13) For corporate data that is obtained for purposes other than internal quality assurance and benchmarking, with the goal of presenting and/or publishing externally to the (14) Marketing and Communications should be the first point of contact for any data requested for use in the media. Examples of different media requests that may require the use of corporate data include, but are not limited to, a media enquiry received from a journalist requesting data or comments relating to data, or a planned media release from the (15) If the Marketing and Communications require data, they should request this from the relevant business unit (eg. Human Resource Services, SPP, (16) Refer to the Corporate Data (External Use) Access Flowchart. (17) Any (18) The person giving approval for use or access of the data will accord with and take into consideration the following:Corporate Data Access and Use Procedure
Section 1 - Introduction
Top of PageSection 2 - Intent
Section 3 - Requesting Access to Corporate Data
Process for Requesting Access to Corporate Data
For Internal Quality Assurance and Benchmarking Purposes
All Other Purposes – Excluding Media Requests
Media Requests
Approval Process for Corporate Data Requests for External Use – Media Requests
Section 4 - Roles and Responsibilities
View Current
This is not a current document. It has been repealed and is no longer in force.