Status and Details
This page contains information about the status, approval and implementation of this version of the document. It also contains information contact details for the subject matter expert. To the right, a brief summary of the changes between this and the previous version is provided.
This is the first version of this document to be published in the new UON Policy Library. For all intents and purposes, this version is reflective of the version that was approved, published and in effect at the time the new Policy Library was launched. In migrating the document to the new Policy Library it was subjected to reformatting, including the application of a new numbering system. The following information details the history of changes to the document prior to its publication in the new UON Policy Library: Amendment made to remove clause from Schedule 1 relating to use of purchasing cards internally. Approved by Vice-Chancellor 22 October 2015. Administrative amendment made to Schedule 1to clarify clause relating to 'Expenditure from Non Contracted Suppliers Where a Contracted Supplier Relationship Exists'. Administrative Amendments made 23 September 2015 to reflect revised delegations schedules and amend detail on authorised purchases at 4.2. Amended 2 September 2015- Amended to contain EC approved procurement thresholds and owner from Financial Controller to Associate Director Strategic Procurement reflect structural changes. Amended 9 July 2015 - Amended Policy Owner from Chief Financial Officer to Financial Controller to reflect structural changes Amended titles of Vice-Chancellor (Research), DVC (Services), Policy Sponsor and Policy Owner to reflect structural changes - 7 July 2015 Amended Schedule 2 - now 30 days to submit statements and to complete and approve transactions (was previously 60 days) - Amendment approved by Executive Committee and Vice-Chancellor on 14 June 2011 Minor amendment - removal of Purchasing Card Application Form from Essential Supporting Documents 17 Jan 2011 Amended Schedule 1 for iPad and iTunes exclusions, approved by ITGC & VC; DVC(S) all-staff email 13 September 2010. Amended Policy Contact - 19 August 2010 Amended reference to Attractive items now prohibited 17 June 2010 Amended Policy Owner/Contact 24 March 2010 Minor amendment to Policy contact position - 5 March 2010 Amendments as approved by DVC(S) on 17 December 2009 Amendment to Schedule - Kitchen supplies - inclusion of PVCs - 2 December 2009 - DVCS Replacement Policy - 24 August 2009 - DVCS Clauses Amended:Policy/Schedule: All Procedure: AllPurchasing Card Policy and Procedures
Status
Historic
Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date
22nd October 2015
This is the date on which this version of the document came into effect.
Review Date
31st December 2019
The next review of this document is scheduled to commence on this date.
Approval Authority
Vice-Chancellor
The noted authority approved this is version of the document.
Approval Date
22nd October 2015
This is the date on which this version of the document was approved by the authorised authority.
Expiry Date
29th April 2018
This is the date on which this version expires. It may still apply, conditionally, after this date.
Responsible Executive
Paul McCubbin
Chief Financial Officer
This is the senior officer with responsibility for the document.
Enquiries Contact
General enquiries should be directed to the officer/area listed.
Summary of Changes from Previous Version