• Section 1 - Purpose
• Section 2 - Scope
• Section 3 - Relevant Definitions
• Section 4 - Demonstrating English language proficiency requirements
• Section 5 - English Language Proficiency Tests
• Section 6 - Enabling or Pathway Programs
• Section 7 - Prior Study
• Section 8 - Accumulation of English
• Section 9 - Roles and Responsibilities

Section 1 - Purpose

(1) This Procedure sets out how applicants to the University can demonstrate they meet the English language proficiency requirement of their relevant program.

(2) This Procedure should be read in conjunction with the English Language Proficiency Policy.

Section 2 - Scope

(3) This Procedure applies to applicants seeking admission to the University to study undergraduate or postgraduate programs of study, regardless of their citizenship or study location.

(4) This Procedure does not apply to applicants seeking admission to enabling programs or approved preparatory English programs.

(5) It is noted that students also seeking accreditation or registration with professional bodies may be required to demonstrate English language proficiency requirements in addition to the University's requirements. Contact should be made with the relevant professional body in these circumstances.

Section 3 - Relevant Definitions

(6) Please refer to the English Language Proficiency Policy.

Section 4 - Demonstrating English language proficiency requirements

(7) Evidence used to demonstrate an applicant's English language proficiency may be:

1. a completed University recognised English language proficiency test, not more than 2 years old as at the date of application for admission (please refer to Section 5);
2. a completed University recognised preparatory English or enabling/pathway program (please refer to Section 6);
3. evidence of prior study that was taught and assessed within a University recognised English speaking country or is a Recognised Qualification (please refer to Section 7); or
4. evidence of accumulation of English through a combination of qualification(s), work and/or life experiences (please refer to Section 8).

(8) Where an applicant provides evidence that can demonstrate their English language proficiency through multiple pathways, the most recent evidence will be used for the purpose of meeting the English language requirements for a program.

(9) The University reserves the right to request additional evidence of meeting the English language proficiency requirements if the University determines that the evidence provided is insufficient. This applies, amongst others, to cases where a combination of the University of Newcastle and the applicant's country of citizenship assessment level require submission of evidence of English language ability as per the Department of Home Affairs English Language requirements for student visa applications.

(10) The University may accept evidence alternate to that outlined in Clause 7 in exceptional circumstances and in accordance with this Procedure. Such evidence will be considered via a Record of Academic Decision (RAD) by an authorised delegate on a case by case basis. Outcomes of such decisions will not be used to establish any precedent for admission or non-admission into a program.

Section 5 - English Language Proficiency Tests

(11) Applicants may meet the University's English language proficiency requirement for a program by completing a University recognised English Language test and achieving the overall and minimum section score requirements. English language test scores must be less than 2 years old as at the date of the application for admission to the University.

(12) A consolidated list of programs that require a level of English proficiency that is higher than the English Language Proficiency Standard can be found here.

Table 1 – English language tests and section minimum score requirements

Section 6 - Enabling or Pathway Programs

(13) Applicants may meet the English language proficiency requirement for their program by completing a University recognised enabling or pathway program at the University, as specified in Table 2. A full list of recognised University- affiliated ELICOS / EAP programs may be found here.

Table 2 – University of Newcastle enabling and pathway programs

Section 7 - Prior Study

(14) Applicants may meet the English language proficiency requirement for their program by providing evidence of prior study that demonstrates they have:

1. completed at least one year of full-time (or equivalent) study (bridging, tertiary or senior secondary level) towards a recognised qualification wholly conducted and assessed in English from one of the countries specified in Table 3. (Note, senior secondary studies are studies that are comparable to the New South Wales Higher School Certificate); or
2. completed a recognised qualification within the five years prior to application that was wholly conducted and assessed in English and is listed on the University of Newcastle’s Medium of Instruction Register. Applicants are encouraged to provide evidence of the study completed and the University will assess the evidence provided; or
3. achieved an IELTS score equivalence for the qualifications and programs listed in Table 4 or Table 5. This evidence must be less than five years old as at the date of the application for admission to the University. Note, these qualifications are not applicable for Higher Degree by Research applicants.

Table 3 – English language proficiency – Country Exemption List

Table 4 – Specific qualifications and grade requirements for English proficiency

Table 5 – Other Internally Recognised Qualifications

Section 8 - Accumulation of English

(15) Applicants may meet the English language proficiency requirement for their program by providing evidence that they can achieve the required points in the English Proficiency Form for Accumulated English for Coursework Programs (See Accumulation of English Form). Note, this method of demonstrating English language proficiency will only be considered should an applicant be unable to meet their program’s English requirements through another entry pathway and is not applicable for Higher Degree by Research applicants.

Section 9 - Roles and Responsibilities

(16) The Academic Division General Manager and Academic Registrar will report to Academic Senate on an annual basis to detail all RADs approved by authorised delegates.

(17) The Pro Vice-Chancellor Education Innovation is responsible for conducting a review of the efficacy of the University's process for meeting English language proficiency requirements every three years and will report outcomes to Academic Senate via the Teaching and Learning Committee.

(18) Relevant Pro Vice-Chancellors are responsible for seeking approval or amendment of a program's English language proficiency requirement via Program and Course Approval Committee.

(19) The relevant Admissions Officer / Advisor is responsible for seeking consideration of Records of Academic Decisions, as permitted under this Procedure to the relevant authorised delegate, on behalf of the applicant.

(20) Applicants are responsible for providing information with their admission application to demonstrate how they meet the English language proficiency requirements for the program they have applied for. International applicants may apply to the University without evidence of English proficiency and receive conditional offers or be offered admission via the University's English Language Bridging Program (ELBP). International applicants must satisfy the Department of Home Affairs English language requirements for visa applications in addition to the University's English language requirement for entry into a program of study.