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(1) As described in Management of Data and Information in Research: A guide supporting the Australian Code for the Responsible Conduct of Research (the Guide), the responsible conduct of research includes the storage, retention, disposal and re-use of data and primary materials to: (2) This Procedure supports the principles governing the management of research data and primary materials at the University of Newcastle (the (3) This Procedure should be read in conjunction with the Code, the Guide, and the relevant clauses in any applicable funding documentation, in addition to the following University policy documents: (4) (6) In the context of this document: (7) Unless owned by a (8) Intellectual property created by a (9) The (10) (11) Where a project spans several institutions, at the outset of the project the research team must determine which institution or (12) The (13) Data management planning is an important part of the responsible conduct of (14) The potential value of research data and primary material for further research should be considered, particularly where the research would be difficult or impossible to repeat. The requirements of publishers in relation to the availability of data should also be considered during the planning of research. (15) As required in the National Statement on Ethical Conduct in Human Research, (16) Research data that is subject to an approved ethical protocol must be stored in accordance with the approval. (17) The (18) Research data underpinning a publication that is stored outside of the (19) During the active phase of the (20) While it may not be practical to retain all primary materials, durable records derived from primary materials (such as assays, test results, transcripts, and laboratory and field notes) must be retained where practicable and be made accessible. (21) When primary materials are relocated to centrally managed locations, the following processes must be undertaken: (22) Research data and primary materials should be made available for re-use by other researchers unless precluded by privacy, safety and/or confidentiality requirements. Preclusions include formal confidentiality agreements, where (23) Access or re-use of data or information used in or generated by research involving Aboriginal and Torres Strait Islander peoples and communities will be subject to consultation with those peoples and communities prior to access or re-use. (24) (25) Research data must be secured in accordance with the Information Security Policy. (26) The retention period for research data and primary materials is determined by the provisions of the State Records Act 1998 or the requirements of a funding body or external agency, where the latter stipulates a longer period than that nominated in the Act. (27) (28) For short-term (29) Research data and records that need to be retained permanently as State Records at the conclusion of the research must be transferred to the UON Archives, a regional repository of State Records New South Wales. Records Governance Services should be contacted to arrange the transfer. (30) Where a project involves several institutions, the (31) In general, (32) Research data and primary materials should be retained for sufficient time to allow them to be referenced by other researchers and interested parties. In the event that results from (33) Research data and primary materials must be disposed of in accordance with the relevant legislated minimum retention period. This approval is sought via completion of the Request to Destroy form. (34) Disposal of research data or records and/or primary materials from any central storage repository must not occur without the consent of the relevant (35) Permission to dispose of copies and duplicates of research data and primary materials is not required, however due care must be taken to ensure that disposal is secure and takes account of the privacy, confidentiality, and possible sensitivity of the research data or primary materials. (36) (37) Chief Investigators are required to ensure that research data and primary materials acquired during Research Data and Primary Materials Management Procedure
Section 1 - Introduction
Top of PageSection 2 - Audience
Section 3 - Scope
Top of PageSection 4 - Document Specific Definitions
Top of PageSection 5 - Requirements
Ownership
Stewardship
Collaboration
Management
Storage
Research data
Primary materials
Access
Confidentiality and security
Retention
Disposal
Section 6 - Roles and Responsibilities
University Researchers
Chief Investigators