Systems and tools
Forms, guides and templates
Our organisation
Working here
- Annualised salary scheme application form (PDF, 40KB)
- Benefit authority form for salary packaging (DOC, 189KB)
- Benefit cessation form for salary packaging (DOC, 201KB)
- Casual staff - academic staff paper based timesheet (PDF, 33KB)
- Casual staff - professional staff paper based timesheet (PDF, 121KB)
- Change to personal details request form (PDF, 31KB)
- Claim for On Call Allowance
- Examination leave application form (PDF, 910KB)
- Fitness passport cancellation form (PDF, 27KB)
- Flextime record 2024 (XLS, 201KB)
- HRonline cut off dates for submission of online timesheets (PDF, 169KB)
- In-house childcare form for salary packaging (DOC, 188KB)
- Laptop salary sacrifice form (DOC, 194KB)
- Leave plan (Professional staff) (PDF, 412KB)
- Unpaid Leave form (PDF)
- Living away from home declaration form (DOC, 183KB)
- Living away from home expenses form (DOC, 190KB)
- Long service leave application form (PDF, 428KB)
- Miscellaneous benefits application form (DOC, 188KB)
- Mobile phone/PDA form (DOC, 185KB)
- Novated lease application form for salary packaging (DOC, 181KB)
- Ourimbah Gym Clinic enrolment form (PDF, 122KB)
- Parental-Leave-Application-Primary-and-Partner (PDF 640KB)
- Parental leave variation or request an extension application form (PDF, 441KB)
- Private superannuation form (DOC, 192KB)
- Professional staff shift allowance form (DOC 150KB)
- Professional staff paper based overtime sheet (PDF, 45KB)
- Purchased leave application form (PDF, 436KB)
- Relocation expenses reimbursement form (DOC, 191KB)
- Relocation temporary accommodation form (DOC, 198KB)
- Resignation form (PDF, 991KB)
- Salary packaging of parking deductions form (PDF, 186KB)
- Vice-Chancellor's awards for professional staff excellence nomination form (PDF, 107KB)
- Key and Electronic Access Request Application Form (PDF, 664KB)
- After hours access notification form (online form)
- Air transport - shippers declaration for dangerous goods (PDF, 3.18MB)
- Customs declaration form (PDF, 503KB)
- Drivers licence form (PDF, 63KB)
- Essential services checklist (PDF, 22KB)
- Hiring facilities application form (PDF, 33KB)
- Shippers declaration for dangerous (PDF, 3.2MB)
- E-Waste disposal guide (PDF, 1.8MB)
- Adverse Circumstances System new/modified access request
- Affiliated user request
- Ascender New User (Agency or External Appointment) Form (PDF, 1.8MB)
- Australian Access Federation (AAF) external user account request form (PDF, 1.02MB)
- Course Assessment Return (CAR) System new/modified access request
- Mailing list creation request
- Positional email account request through the IT Service Portal
- Shared network drives (existing) access request
- Short term guest temporary access user request
NOTE: A number of guides relating to FlexiPurchase are now available via ServiceNow.
- Adjustment note request for debtor invoice
- Cashier advice form
- Debtor chart maintenance (online form)
- Expense payment declaration form (PDF, 208KB)
- No private use declaration for travel expenses form
- No receipt declaration form (PDF, 64KB)
- Private vehicle log sheet form (PDF, 121KB)
- Student, Visitor and Conjoint Expense Reimbursement Form
- ServiceNow Transfer Request Form
- Ascender (formerly Alesco) New User Request Form (PDF, 982KB)
- Appointment Job Details form (PDF, 2.14MB)
- Change to staff cost collector (PDF, 352KB)
- Classification review guideline (PDF, 368KB)
- Classification review request form (DOC, 151KB)
- Conversion Form (DOC, 250KB)
- Entrusted Roles Guide (PDF, 77.9KB)
- Health and hazard assessment questionnaire (PDF, 549KB)
- Higher duties or relieving allowance form (PDF, 172KB)
- Honorary application form (PDF, 123KB)
- Honorary application form following cessation (PDF, 1.11MB)
- HRonline - ALL HELP
- Leadership Framework handbook (PDF, 2.08MB)
- New Position - Delegation of Authority Request
- One-Off Payment (PDF, 565KB)
- UONboard Manager and Onboarding Officer Checklist (DOC, 222KB)
- Academic staff - Position description template (DOC, 168KB)
- Professional staff - Position description template (DOC, 210KB)
- PRD handbook (PDF, 3MB)
- Reference Check Academic Staff (PDF, 374KB)
- Reference Check Professional Staff (PDF, 458KB)
- Request for review of outcome form (DOC, 163KB)
- Request for International Visiting Academic, Researcher or Student Form (DOC 160KB)
- Sanctions Assessment Form (PDF, 408KB)
- Selection committee members toolkit (PDF, 271KB)
- Selection data matrix form (PDF, 31KB)
- Staff engagement toolkit for managers and supervisors (PDF, 114KB)
- Staff leaving - separation/transfer checklist (PDF, 661KB)
- Staff recruitment request form (PDF, 537KB)
- Staff recruitment - Targeted and Identified Indigenous (PDF, 115KB)
- Sessional Academic - EOI Request Form (PDF, 2.1MB)
- Staff qualifications record form (PDF, 238KB)
- UoN employment pack form (PDF, 915KB)
- Variation or Change to Employment Form (PDF, 858KB)
- Working with children check clearance number form (PDF, 687KB)
Teaching and research
- Abbreviated business plan template (DOC, 110KB)
- Academic reflection on courses
- Amendment to final result
- Amendment to formal examination paper (DOC, 30KB)
- Annual program report template
- Annual program report action plan template
- Annual course alignment report template
- Annual staffing profile report template
- Approving adverse circumstances (PDF, 254KB)
- Assessment schedules (PDF, 295KB)
- Assessment types and combinations
- Assessment variety (PDF, 278KB)
- Assessment design checklist (DOC, 32KB)
- Authorisation request for a closed book examination (DOC, 360KB)
- Business plans for new or significantly revised programs - principles (PDF, 300KB)
- Course coordinator checklist
- Course outline content checklist (DOC, 70KB)
- Course reflection summary
- English Proficiency Exemption form for Accumulated English for Coursework Programs (PDF, 180KB)
- Examination papers review checklist
- External program review generic terms of reference guidelines
- Faculty response and action plan template
- GPA calculation guideline
- NUSTAR - New subject area information sheet (PDF, 124KB)
- NUSTAR - Prerequisite approval request (XLSX, 25KB)
- NUSTAR - New programs information sheet (DOC, 96KB)
- NUSTAR - Majors specialisation sheet (DOC, 47KB)
- Program and Course Approval Committee (PCAC) tips and hints for AQF mapping (PDF, 297KB)
- External Program Review Self-Review Report Template
- Proposal to establish a Faculty/School funded summer vacation scholarship (DOC, 52KB)
- Rubrics (PDF, 287KB)
- School assessment body responsibilities guideline
Graduate learning outcome templates:
- AQF Level 5 Bachelor template
- AQF Level 6 Associate Degree template
- AQF Level 6 Qualification - Advanced Diploma template
- AQF Level 7 Bachelor template
- AQF Level 8 GCert template
- AQF Level 8 GDip template
- AQF Level 8 Hons template
- AQF Level 9 Masters Coursework template
- AQF Level 9 Masters Extended template
- AQF Level 9 Masters Research template
- AQF Level 10 Doctoral Degree Research template
- AQF Level 10 Doctoral Degree Professional template
A large variety of teaching resources are available for download from Learning Design and Teaching Innovation.
- Academic promotions - teaching and related activities form (Appendix C) (DOC, 46KB)
- Academic promotions - research and related activities form (Appendix D) (DOC, 74KB)
- Academic promotions - service and related activities form (Appendix E) (DOC, 50KB)
- Academic promotions - Head of School report form (DOC, 51KB)
- Special Studies Program application form (DOC, 439KB)
- Special Studies Program report template (DOC, 56KB)
- Fieldwork medical questionnaire (DOC, 141KB)
- Health and hazard assessment questionnaire (PDF, 504KB)
- Laboratory safety checklist (PDF, 73KB)
- Laboratory Safety Manual template (DOCX, 2567KB)
- Offsite interview safety guideline (DOC, 479KB)
- Safety Review Form (PDF, 2MB)
- Workshop Safety Manual template (DOCX, 1493KB)
Newcastle Australia IHE
The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.