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(1) The (2) All users interacting with (3) The (4) Users must be trained, equipped and periodically reminded to use information securely. (5) When employment ends with the (6) Where a user’s role changes, the user’s information access privileges must be reviewed and changed accordingly on a ‘least privilege’ basis. (7) The intent of this guideline is to govern the human resources aspect of information security for employees of the (8) For the purpose of this guideline, an employee of the (9) Prior to hiring or contracting (10) For roles where handling of restricted or high-restricted information, or where access to sensitive ICT systems is required, careful attention should be paid to validation of references and the appropriate level of background checks. (11) All new employees should participate in new employee orientation and be provided with pertinent information including security policies and procedures, and the potential disciplinary process and actions for any security breaches. (12) New employees must be required to acknowledge that they have read and understand the (13) All managers and (14) All employees must complete the (15) Responsibilities for performing employee terminations must be clearly defined and assigned to ensure actions are taken within the prescribed timeframes. (16) A checklist of actions to be taken and the person responsible for the execution of each action allows for quick identification of any missed steps. Please see Separations and Transfer checklist. (17) Specifically, (18) Additionally, access to information (21) Things to pay attention to: (24) Things to pay attention to: (25) Things to establish procedures for: (28) Things to reinforce with employees:Information Security Human Resource Guidelines
Section 1 - Executive Summary
Section 2 - Purpose
Section 3 - Scope
Top of PageSection 4 - Guidelines
Prior to Employment
Objective: To develop a comprehensive process that includes identification of job roles and responsibilities, identify the appropriate candidate screening level for those roles and responsibilities, and to establish terms and conditions of employment.
During Employment
Objective: To ensure that employees are aware of and understand their information security roles and responsibilities; to ensure that they understand information security risks, and to ensure they have the necessary knowledge to mitigate those threats.
Termination and Change of Employment
Objective: To develop an orderly exit process to ensure that access to University systems is removed, and
Section 5 - Roles and Responsibilities
Responsibilities of all Employees
Responsibilities of Management