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(1) This policy applies to University of Newcastle ( (2) The (3) This policy supports the (4) This strategy aligns with the NeW Futures Strategic Plan 2016-2025. (5) This policy provides a comprehensive referral point for University-funded HDR scholarships. (6) To provide for exceptional circumstances arising in a particular case, the Dean of Graduate Research may relax any provision of this Policy, in consultation with the partner institution/donor/industry partner if applicable. In the context of this document, a partner institution is the other university (alongside UON) where a Dual Award or Jointly Awarded (7) Tuition fee scholarships (Tuition) may include: (8) Stipend and allowances scholarships (Stipend) may include: (9) The (10) (12) (14) If a scholarship is awarded to a scholar already undertaking a HDR (15) A full-time scholarship may be held for two years to support a full-time Master Degree (Research), or four years for a full-time Doctoral Degree (Research/Professional). (16) A full-time scholarship may be held for two years to support a full-time Master Degree (Research) or three and a half years for a full-time Doctoral Degree (Research/Professional). (17) (18) The rate applicable to each scholarship round is available on the UON Graduate Research website. (19) Scholars from within Australia who relocate to within 50 kms of their (20) Scholars cannot claim for accommodation, meal costs, or direct petrol costs. (21) International scholars receive a relocation allowance of $1,500 to relocate to within 50 kms of their (22) OSHC is provided to Stipend international scholars for the duration of their (23) DADD and JADD: OSHC will be ceased at the time of final departure from Australia or at (24) The Application process is available on the Graduate Research PHD and Research Degrees Apply Now website. (25) VIED and CSC: The Committee or its nominee(s) undertake selection on the recommendation of the funding body and relevant (26) DADD and JADD: The (27) Athena Swan: Selection is undertaken by the Athena SWAN scholarship Selection Committee, which may include the Dean of Graduate Research, the Faculty Assistant Dean (Research Training) (ADRT), and the prospective supervisor. (28) Business and Industry: Selection is undertaken by the Business and Industry Scholarship Selection Committee, which may include the Dean of Graduate Research, the Faculty ADRT, the prospective supervisor, and a representative from the industry partner. (29) All other Stipend and Tuition scholarships: The Selection process applicable to each scholarship round is available on the UON Graduate Research website. (30) Successful (31) The scholar must be enrolled in a HDR and commence the scholarship no later than the date specified in the scholarship offer. The offer will be forfeited if this condition is not met, unless deferral has been approved. (32) The (33) A scholar must undertake an approved Master Degree (Research) or Doctoral Degree (Research/Professional) at the (34) The Dean of Graduate Research may approve a part-time Stipend scholarship to a domestic (35) The Australian Government ESOS Act specifies that international (36) The Dean of Graduate Research may approve part-time study under exceptional circumstances for scholars studying outside Australia. (37) Business and Industry: Approval to undertake part time study is required from the Business and Industry Partner. (38) DADD and JADD: Approval to undertake part time study is required from both UON and the partner institution. (39) All types of leave must be discussed with, and approved by, the relevant supervisor. (40) Scholars are entitled to up to 20 (41) Stipend scholars are entitled to up to 10 (42) Sick leave entitlements may also be used by scholars with family responsibilities, to care for sick children or relatives. (43) For periods of illness lasting longer than 10 (44) Applications for sick leave exceeding the 10 (45) Stipend scholars who are primary carers may receive up to 60 (46) Periods of paid parental leave are in addition to the normal duration of the scholarship. (47) All applications for parental leave must be accompanied by medical/adoption certification, and submitted within the tenure of the scholarship. (48) Paid parental leave is not available within the first 12 months of the scholarship. (49) Unpaid parental leave may be applied for as Leave of Absence under this policy. (50) Stipend scholars who are partners may receive up to 10 (51) Paid partner leave must be taken during the three-week period prior to the expected birth or placement of the child, or up to six months after the actual birth or placement of the child. (52) Periods of paid partner leave are in addition to the normal duration of the scholarship. (53) All applications for parental leave must be accompanied by medical/adoption certification and submitted within the tenure of the scholarship. (54) Paid partner leave is not available within the first 12 months of a scholarship. (55) Any unused leave will be forfeited when the scholarship is completed or terminated. (56) A part-time Stipend scholar is expected to progress at half the rate of a full-time scholar and therefore receives approximately half of the leave entitlements listed above (where applicable) for each year of study. (57) Periods of approved leave of absence will not be deducted from the overall scholarship tenure, with the exception of the Stipend for grant funded scholarship as per clause 65. (58) After 12 months' full time equivalent, a scholar may apply to the relevant Pro Vice-Chancellor (or nominee) for a leave of absence of scholarship for a period of up to 12 months during the tenure of the scholarship. (59) For Doctoral Degree (Research/Professional) scholars only: any leave of absence applications exceeding 12 months during the tenure of the scholarship can only be approved by the Dean of Graduate Research where the scholar can demonstrate exceptional circumstances beyond the scholar's control. The maximum period of any further extension will be 12 months. (60) After 12 months' full time equivalent, a scholar may apply to the Dean of Graduate Research for a leave of absence of scholarship for a period of up to 12 months during the tenure of the scholarship. (61) The Dean of Graduate Research will only approve any further leave of absence where the scholar can demonstrate exceptional circumstances beyond the scholar's control. The maximum period of any further extension will be 12 months. (62) Business and Industry: Approval for leave of absence must also be sought from the Business and Industry partner. (63) DADD and JADD: Approval for leave is required from both the (64) (65) Grant Funded: Unless evidence of medical or compassionate grounds is provided, stipend payments will be relinquished for the period of leave of absence. (66) Leave of absence from scholarship may only be approved where the scholar can demonstrate exceptional circumstances beyond the scholar's control. The (67) Scholars must not undertake paid employment of more than eight hours per week within the hours of 9:00 am to 5:00 pm, Monday to Friday. (68) Scholars are not required to undertake paid employment as a condition of the scholarship. (69) Business and Industry: Scholars may undertake a limited amount of part time paid employment. The number of hours per week the scholar is permitted to work is at the discretion of the Dean of Graduate Research, in consultation with the Business and Industry Partner. (70) A scholar with a student visa may not undertake employment that is inconsistent with the conditions of their visa. (71) A scholarship may be transferred to another (72) The Dean of Graduate Research may approve a request to alter a scholar's study load on application. (73) Applications are considered on a case by case basis. (74) Where the variation of study load is approved, the remaining period of scholarship will be extended, or reduced on a pro rata basis. (75) DADD and JADD and Business and Industry: Scholars must gain partner institution or Industry partner approval prior to applying for conversion. (76) If the Pro Vice-Chancellor (or nominee) approves a conversion of (77) Where a scholar does not comply with clauses 12(a), (b) and (c) or 67: (78) After the completion of the first six months of (79) (80) Scholar’s stipend payments may continue for the duration of (81) Scholars undertaking (82) Business and Industry: The Business and Industry partner must also approve (83) JADD and DADD: This clause does not apply. Periods of (84) Suspension of scholarship payments may occur if: (85) Scholarship payments may be suspended if the required reports are not provided within the requested timeframes. (86) Scholarship benefits will be terminated if the scholar does not hold a valid student visa. It is the responsibility of international scholars to ensure they hold a valid student visa while in Australia. (87) A scholarship will terminate: (88) Once a scholarship is terminated, it cannot be re-activated unless re-enrolment is required. (89) A scholarship will terminate: (90) Once a scholarship is terminated, it cannot be re-activated. (91) Scholars must accept the (92) Scholars are required to conform to the rules and policies of the (93) Athena SWAN: Scholars are required to provide reports to the Athena SWAN Self Assessment Team as requested. (94) (95) (96) Written appeals can be submitted to UON Graduate Research within 20 Higher Degree by Research Scholarship Policy
Section 1 - Audience
Section 2 - Executive Summary
Section 3 - Relaxation Clause
Section 4 - Scholarship types
Section 5 - Eligibility
Tuition
Stipend
Top of Page
Section 6 - Periods of support
Tuition
Stipend
Section 7 - Rate
Stipend
Section 8 - Relocation Allowance
Stipend - domestic scholars
Stipend - international scholars
Section 9 - Overseas Student Health Cover (OSHC)
Stipend
Section 10 - Applications, Selection Process and Offers
Applications
Selection
Offers
Section 11 - Commencement
Section 12 - Supervision and facilities
Section 13 - Attendance
Full Time
Part Time
Section 14 - Leave
Stipend
Annual Leave
Sick Leave
Parental Leave
Partner Leave
Unused Leave
Leave Entitlements for Part-time Scholars
Section 15 - Leave of Absence
Tuition
Stipend
International Scholars
Section 16 - Employment
Stipend
International Scholars
Section 17 - Enrolment variations
Transfer of Program Within the University
Variation of Study Load
Conversion of program
Top of Page
Section 18 - Temporary cessation of stipend payments
Stipend
Top of PageSection 19 - Research activities at other organisations
Stipend
Section 20 - Suspension of Scholarship
Athena SWAN, Donor Funded and Business and Industry:
Section 21 - Termination
International scholars
Tuition
Stipend
Section 22 - Obligations
Section 23 - Appeal